About this role
About the Role We are looking for a highly capable, AI-native Executive Assistant / Operations Specialist to work closely with the founder of a fast-growing AI-focused company. This is not a traditional administrative assistant position. We are looking for someone who combines strong organizational skills with an ability to leverage AI tools, automate workflows, and take ownership of important business processes. The ideal candidate is curious, proactive, technically comfortable, and constantly looking for ways to improve efficiency through AI and automation.
Key Responsibilities Executive & Administrative Support ● Manage and triage emails, ensuring important communications are prioritized and handled efficiently ● Manage calendars, scheduling, and meeting coordination ● Organize information, documents, and business workflows ● Support the founder with day-to-day operational tasks and priorities AI & Automation ● Use AI tools and agents to improve business processes and reduce repetitive work ● Leverage tools such as Claude Code, Codex, and other AI coding/automation tools ● Identify opportunities to automate workflows and create more efficient systems ● Build and maintain AI-assisted processes across the business
Sales & Business Development Support ● Manage sales follow-ups and ensure leads are progressed effectively ● Support customer and prospect communications ● Assist with outbound outreach campaigns, including cold outreach to IMOs/IOIs ● Maintain organized records of sales activity and follow-up actions
Hiring & Recruitment Support ● Manage hiring follow-ups and candidate communications ● Support recruitment processes and ensure outstanding actions are completed ● Help organize hiring workflows and maintain candidate information
Operations & Compliance Support ● Organize company events and coordinate logits ● Manage receipt collection and organisation for accounting software ● Support ISO 27001 compliance activities and security-related processes ● Assist with implementing security workflows using AI tools such as Codex and Claude Code