About this role
Job Title: Onsite Payroll AdministratorJob DescriptionThe Onsite Payroll Administrator supports day-to-day payroll, billing, and administrative activities at an active construction job site. This role focuses on accurately capturing labor hours, compiling billable items, and coordinating with project and payroll teams to ensure timely and precise payroll processing and invoicing. The position also provides general administrative and project support, contributing to smooth site operations in a dynamic, union construction environment. Responsibilities • Collect and verify daily crew labor hours from time sheets and Time & Material (T&M) tickets. • Ensure all manpower hours are accurately captured, properly documented, and approved by the appropriate site personnel. • Enter and balance payroll hours in the Employee Portal, confirming data accuracy before submission. • Compile labor hours and additional billables, including equipment, consumables, and expenses, into detailed T&M tickets. • Submit approved T&M tickets to Payroll and Accounts Receivable for timely invoicing. • Support payroll and billing accuracy by reconciling hours, documentation, and supporting records. • Assist with tracking project milestones and progress as needed by the site team. • Create, update, and maintain tracking spreadsheets for labor, billing, and project-related metrics. • Attend client meetings with the site team, take clear notes, and prepare concise meeting summaries. • Participate in job site walks with field teams and/or clients to better understand project activities and labor needs. • Assist with new hire onboarding processes at the job site when needed. • Help plan and support special projects and events, such as safety lunches or site recognition activities. • Scan, organize, and submit safety and compliance paperwork to ensure records are complete and up to date. • Provide general administrative support to the site team, including document organization, filing, and communication support. • Suggest process improvements and contribute ideas to enhance efficiency and accuracy in payroll and administrative workflows. • Collaborate closely with the site Project Manager, Assistant Project Manager, and Home Office Payroll teams to support successful execution of daily operations. Essential Skills • Experience with union construction payroll, including timekeeping and union payroll rules, highly preferred. • Proficiency in Microsoft Office Suite products, including Excel, Word, and related tools. • Ability to learn and effectively use new systems such as timekeeping software and other payroll or ERP platforms. • Experience or familiarity with TRACK (union payroll system) highly preferred. • Strong attention to detail and a high level of accuracy in data entry, reconciliation, and documentation. • Excellent problem-solving and judgment skills, with the ability to resolve discrepancies and issues in payroll and billing data. • Ability to maintain confidentiality and exercise a high degree of discretion when handling sensitive payroll and employee information. • Self-starter mindset with the ability to adapt in an ever-changing construction environment. • Ability to work effectively both within a team and independently, depending on the needs of the site. • Comfort working in a dynamic, active construction job site rather than a traditional office setting. Additional Skills & Qualifications • Experience using ERP systems such as TRACK, Vista, or similar platforms is a strong plus. • Ability to build and use Excel pivot tables for tracking, reporting, and analysis is highly preferred. • Prior administrative support experience in construction or field-based environments is beneficial. • Strong organizational skills, including the ability to manage multiple tasks and shifting priorities throughout the day. • Effective written and verbal communication skills for interacting with site teams, clients, and home office personnel. • Comfort participating in job site walks and interacting with construction crews and local union workers. • Interest in contributing to process improvements and continuous enhancement of payroll and administrative procedures. Work EnvironmentThis role is based full-time at a construction job site in Manteno, IL and is not located at a corporate office. The Onsite Payroll Administrator works from a shared workstation at the client site while construction activities are actively underway. The environment can be loud and fast-paced, with frequent interaction alongside construction crews and local union workers. The position requires flexibility, as time is split between desk-based tasks such as data entry and documentation, and on-site support activities such as meetings, site walks, and coordination with field teams. Priorities may shift throughout the day based on project needs, making this role well-suited for someone who is comfortable in an active, dynamic job site setting and does not wish to be confined to a traditional cubicle or quiet office environment. Job Type & LocationThis is a Contract to Hire position based out of Manteno, IL. Pay and BenefitsThe pay range for this position is $23.00 - $25.00/hr.Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace TypeThis is a fully onsite position in Manteno,IL. Application DeadlineThis position is anticipated to close on Aug 3, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.