About this role
<p><img alt="" src="https://rmkcdn.successfactors.com/ef421b43/bb734d7d-aec8-40f6-b072-e.jpg" style="height:91.0px;width:160.0px"></p> <p> </p> <p> </p> <p><strong>POSITION SUMMARY</strong></p> <p>Provides administrative and secretarial support to the Department daily. Projects a professional company image through in-person and phone interaction.</p> <p> </p> <p><strong>KEY ACCOUNTABILITIES</strong></p> <p> </p> <ol style="list-style-type:decimal"> <li>Provides administrative support to the Manager, including telephone coverage, mail handling, inventory supplies control, internal and external communication and filing.</li> <li>Assist with the preparation of the Advertisement and stamp duty process.</li> <li>Assist with preparation of payments of all invoices received, Refund Cheques, Payments, rechecks work for cheque Request Forms (CRFs), GACC and PPAY.</li> <li>Typing of letters, memos, forms, policies, time sheets, leave forms and procedures (including handling of confidential information).</li> <li>Assist in the collating and distribution of documents for signoff and approval by the Manager</li> <li>Assists in the management of schedules and handles calls from both internal and external sources.</li> <li>Updates all customer databases.</li> <li>Monitors and ensures adequate supplies of Stationary and other supplies for the department.</li> <li>Demonstrates a thorough knowledge of the Company’s products and procedures, and a good understanding of industry regulations and guidelines as it relates to the provision of information and services to clients.</li> <li>Provides prompt and quality Customer Service by projecting and demonstrating a high level of professionalism, courtesy and initiative in accordance with established guidelines and policies</li> </ol> <p> </p> <p><strong>EDUCATION & QUALIFICATIONS.</strong></p> <ul style="list-style-type:disc"> <li>5 CXC O’Levels</li> <li>Minimum 2 CAPE passes.</li> <li>Diploma in business administration or management would be an asset.</li> <li>LOMA 281, LOMA 291 would be an asset.</li> </ul> <p> </p> <p><strong>TRAINING</strong></p> <ul style="list-style-type:disc"> <li>Proficient in Microsoft Office Suite, e.g. Microsoft Word, PowerPoint, Excel, Access.</li> <li>Knowledge of business procedures and Industry’s structures, regulations, policies and procedures.</li> <li>Good spelling and grammar skills.</li> </ul> <p> </p> <p><strong>EXPERIENCE</strong></p> <p>At least 1 year in an administrative position </p>