About this role
<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><u><b>Job Summary</b></u></H2> </div><div><ul> <p>The Document Control Manager is responsible in overseeing the organization, management, and distribution of documents within a Company or project, ensuring accuracy, compliance, and accessibility of information for effective decision-making and project execution.</p> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><u><b>Job Responsibilities 1</b></u></H2> </div><div><p>Establish and maintain document control procedures and systems to ensure efficient document management and retrieval.</p> <p>Oversee the creation, review, approval, distribution, and archiving of documents in accordance with Company policies and industry standards.</p> <p>Monitor document lifecycle processes, including version control, change management, and document status tracking.</p> <p>Coordinate with project teams, departments, and external stakeholders to facilitate document exchange, collaboration, and information sharing.</p> <p>Conduct regular audits and quality checks to ensure document accuracy, completeness, and compliance with regulatory requirements.</p> <p>Provide training and support to staff on document control procedures, software tools, and best practices.</p> <p>Manage document control software systems, databases, and repositories to facilitate document storage, retrieval, and access control.</p> <p>Respond to document-related inquiries, requests, and issues promptly and professionally.</p> <p>Generate reports and metrics on document control activities, performance, and compliance for management review.</p> <p>Continuously assess and improve document control processes, systems, and workflows to enhance efficiency, accuracy, and productivity.</p> <p>Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies</p> <ul> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><u><b>Job Responsibilities 2</b></u></H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Additional Responsibilities 3</b></H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><u><b>Job Knowledge & Skills</b></u></H2> </div><div><p>Knowledge in ISO documentation standards</p> <p>Knowledge in use of spreadsheets, database, word processing and selected job specific software.</p> <p>In-depth knowledge of records management principles and procedures including record keeping and filing</p> <p>principles and practice</p> <p>Expert knowledge/understanding of regulatory requirements governing document control preferred</p> <p>High level of proficiency in using a range of Microsoft Office software</p> <p>ERP knowledge preferably SAP functional skills are a requirement to be successful in this role</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><u><b>Job Experience</b></u></H2> </div><div><p>Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><u><b>Competencies</b></u></H2> </div><div><div>Resilience</div><div>Quality</div><div>Leadership</div><div>Backup and recovery L2</div><div>Records Management L2</div><div>Certified Records Manager (CRM) L2</div><div>Document & Record Control L2</div><div>Agility</div><div>Data Security L2</div><div>AI Fluency</div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><u><b>Education</b></u></H2> </div><div><div>Bachelor's Degree in Business Administration or any related field</div></div></div></div>