About this role
<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><u><b>Job Summary</b></u></H2> </div><div><ul> <p>The Administrator is responsible to plan, develop, coordinate, and direct the activities related to several functional areas of administrative services.</p> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><u><b>Job Responsibilities 1</b></u></H2> </div><div><p>Supervise day-to-day operations of the Department and staff members and supports with daily clerical tasks.</p> <p>Answer phone calls, provide information to callers, or redirect phone calls.</p> <p>Ensure the office is stocked with necessary supplies and all equipment is working and properly maintained. Order office stationery and supplies as and when required.</p> <p>Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions.</p> <p>Provide administrative support to the executive staff, business leaders and other senior members.</p> <p>Assist with the preparation of meetings and teleconferences as well as facilitates the recording, transcription and distribution of minutes and action items.</p> <p>Ensure timely and accurate content review and dissemination for leadership, including weekly leadership reports, monthly leadership updates and other business requirements.</p> <p>Support the Executive Team and Leadership with preparation for annual leadership meetings (including but not limited to, supporter meetings, the membership business meeting, strategic planning meetings, etc.)</p> <p>Prepare and edit correspondence, communications, presentations, and other documents. Provide oversight on new staff orientation, including trainings and resource materials.</p> <p>Ensures the accuracy and appropriate maintenance of the policy manual, procedure manual and self-audit in accordance with leadership approvals and changing needs.</p> <p>Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies</p> <ul> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><u><b>Job Responsibilities 2</b></u></H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>Additional Responsibilities 3</b></H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><u><b>Job Knowledge & Skills</b></u></H2> </div><div><p>Knowledge of office management systems and procedures. </p> <p>Excellent working knowledge of English (oral and written)</p> <p>High proficiency in Computer Office Applications and Programs (MS Excel, Word etc.). Excellent time management skills and ability to multi-task and prioritize work.</p> <p>Excellent problem-solving and communication skills.</p> <p>Strong organizational and planning skills. Attention to detail.</p> <p>ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><u><b>Job Experience</b></u></H2> </div><div><p>Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus</p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><u><b>Competencies</b></u></H2> </div><div><div>Agility</div><div>AI Fluency</div><div>Resilience</div><div>Quality</div><div>Leadership</div><div>Clerical Documentation Tools L2</div><div>Calendar Maintenance L2</div><div>Document & Record Control L2</div><div>Travel Arrangements L2</div><div>Administrative Document Design L2</div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><u><b>Education</b></u></H2> </div><div><div>Bachelor's Degree in Business Administration or any related field</div></div></div></div>