About this role
*Who We Are* Vasto Builders is a fast-growing construction companybased in Vancouver, specializing in design-build, general contracting, and developmentconsulting. Wepartnerwith government and non-profit organizations to deliver high-quality, sustainable, and innovative building solutions. From multi-family housing to institutional and commercial projects, we are committed to excellence, collaboration, and community impact.
*About Position* This role is ideal for someone who enjoy detail-oriented and organized working style. From greeting guests and managing facilities to assisting HR and finance functions, your work will help keep our operations running smoothly.
*Key Responsibilities*
* Front desk and reception: Manage incoming calls, correspondence, and courier deliveries, maintaining an organized reception area at all times. * Inventory: Maintain inventory of office equipment and supplies; monitor stock levels and restock proactively. * Help with scheduling, coordinating meetings, and handling basic reception tasks. * Keep files, records, and financial documents well organized, both digitally and in hard copy. * Assist with purchasing and communicate with vendors for office supplies. * IT admin: Onboard new hires (email/access), manage software subscriptions, and track company hardware assets. * Assist with accounts payable and accounts receivable, including processing vendor invoices, subcontractor invoices, and customer billings. * Review invoices, receipts, purchase orders, and supporting documents to ensure accuracy and proper coding to the correct project or cost category. * Maintain organized accounting records for construction projects, including contracts, change orders, invoices, payment certificates, and backup documents. * Prepare and process payments to vendors, subcontractors, and suppliers in accordance with company procedures and approval requirements. * Assist with bank reconciliations, credit card reconciliations, and monthly accounting close procedures. * Support payroll, timesheet review, expense reimbursement, GST/PST filing, and other administrative accounting tasks as needed. * Event coordination: Organize company events, meetings, and team-building activities, including venue booking, agenda planning, and logistics management.
*Qualifications*
* Degree or diploma in Business Administration, Finance/Accounting, or a related field. * 1?3 years of experience in office administration, executive support, or a similar role. * *Advanced Excel skills* are required? * Hold a valid driver license and own a reliable vehicle. * Strong attention to detail. * Excellent organizational skills with the ability to handle multiple priorities. * Strong written and verbal communication skills. * Interest in the building construction field is a plus, but not required.
Job Types: Full-time, Permanent
Pay: $43,000.00-$48,000.00 per year
Experience: * Accounting: 1 year (preferred) * Office Administration: 1 year (preferred)
Language: * Mandarin (preferred)
Licence/Certification: * Driving Licence (preferred)
Work Location: In person