About this role
<p><strong>Smarter, Better, Now.</strong></p> <p> </p> <p><strong>ADB SAFEGATE’s </strong>functional teams are integral to <strong>powering innovation</strong> and ensuring <strong>operational excellence</strong> across the organization. </p> <p> </p> <p><strong>The Opportunity</strong><br>Join our Airfield Lighting Control & Monitoring Systems (ALCMS) team at ADB Safegate—a global leader in intelligent airport solutions. The Project Support Administrator will play a central role in optimizing project execution, administrative processes, and operational consistency, directly supporting our mission to improve airport safety and efficiency at more than 2,500 airports worldwide.</p> <p> </p> <p><strong>You will make an impact by…</strong></p> <ul> <li>Resource Management and Scheduling <ul> <li>Leading coordination between procurement, project engineering, and the warehouse to align production schedules with project priorities.</li> <li>Managing and optimizing commissioning schedules across multiple projects to ensure timely and efficient deployment.</li> <li>Providing centralized visibility into resource allocation to reduce scheduling conflicts and improve resource utilization.</li> </ul> </li> </ul> <ul> <li>SAP S/4 Support and Governance <ul> <li>Acting as the primary support resource for SAP S/4 usage within the project team.</li> <li>Monitoring and auditing data quality, including production orders and material status, to ensure accuracy and consistency.</li> <li>Driving system adoption and reducing inefficiencies caused by inconsistent data handling.</li> </ul> </li> <li>Sales Order Management <ul> <li>Overseeing the administration of the Sales Order lifecycle, ensuring accurate and timely processing.</li> <li>Supporting Project Engineers in maintaining up-to-date order information and assisting in the closure of ALCMS projects.</li> <li>Improving the consistency and traceability of project financial processes.</li> </ul> </li> <li>Quality Control and Documentation Management <ul> <li>Establishing and maintaining standardized project documentation practices.</li> <li>Managing centralized file repositories and reporting structures.</li> <li>Ensuring completeness, accuracy, and auditability of all project records.</li> </ul> </li> <li>Event and Coordination Support <ul> <li>Organizing internal team events and project coordination meetings.</li> <li>Supporting cross-functional communication and alignment initiatives to enhance team effectiveness.</li> </ul> </li> </ul> <p> </p> <p><strong>What you bring…</strong></p> <ul> <li>Bachelor’s or associate’s degree in Business Administration, or a related field, preferred; equivalent relevant experience may be considered in lieu of formal education.</li> <li>2+ years of experience in project coordination, project administration, or a related support role within engineering, manufacturing, or technical environments.</li> <li>Experience with resource scheduling, administrative support, and process optimization across multiple projects.</li> <li>Familiarity with SAP S/4 or similar ERP systems; ability to monitor data quality and drive system adoption.</li> <li>Excellent organizational skills with an eye for detail and accuracy in documentation and record-keeping.</li> <li>Strong communication and collaboration skills, with the ability to engage cross-functional teams and stakeholders.</li> <li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.</li> <li>Experience in supporting sales order administration and project financial processes is a plus.</li> <li>Ability to manage multiple priorities, work independently, and adapt to changing project requirements.</li> </ul> <p><strong>Why this role matters… </strong></p> <ul> <li>Operational Consistency: Standardizes scheduling, documentation, and administrative processes across all projects.</li> <li>Improved Quality Control: Provides enhanced oversight of data accuracy, reporting, and document management.</li> <li>Optimized Resource Planning: Centralizes scheduling, leading to better utilization of production and commissioning resources.</li> <li>Stabilized Production Flow: Reduces disruptions through improved planning, coordination, and parts visibility.</li> <li>Increased Workforce Efficiency: Enables Project Engineers and builders to focus on core responsibilities, improving productivity and output quality.</li> <li>Enhanced Project Execution: Delivers more consistent project closure, invoicing, and order management, improving financial and delivery performance.</li> </ul> <p><strong>What's on offer</strong></p> <p>We value you and your contribution in the business. Recognizing and rewarding the impact you make is important to us.</p> <ul> <li>In return we offer a competitive salary/ benefits</li> <li>The opportunity to develop your career. We love to upskill and promote our staff; there's nothing better than to see someone gain a strong sense of pride and accomplishment.</li> <li>A great flexible working culture with company values and behaviours that help shape your development and lead to success for you and the Company.</li> <li>An international environment with opportunities to collaborate with colleagues in different countries around the globe.<br> </li> </ul> <p>If you want to join a global business and enjoy being a team player who's driven and passionate, then this is your opportunity to come on board by applying.</p> <p> </p> <p>What to learn more about working at ADB SAFEGATE then check out our Career's website <a href="https://adbsafegate.com/about/career/">https://adbsafegate.com/about/career/</a></p>