About this role
The Executive Assistant to the General Director plays a key role in providing administrative and organizational support, ensuring the smooth coordination of daily activities and effective management of schedules, correspondence, and documentation. The Executive Assistant serves as a point of contact between the General Director and internal and external stakeholders, including employees, suppliers, and guests.
Manage sensitive information with discretion and integrity;Acting as the first point of contact for the Executive Office;General Manager’s calendar management;Preparing reports, presentations, Memos, SOPs, Complimentary Vouchers and any official documents;Managing correspondence, including negative reviews directed to the GM;Preparing and processing GM’s monthly expenses, travel expenses, insurance reimbursement claims, GM’s Travel arrangements;Reviewing and proofreading contracts, capex files and any other documents for accuracy before the General Manager review;Keeping all ExComs/ departments on task to meet deadlines;Preparing the monthly business review presentation and minute taking;Track project timelines and deliverables, ensuring timely completion;Maintain organized filing systems, both physical and digital;Prepare reports for the GM. Bachelor’s degree in Business Administration, Hospitality Management, or a related fieldProven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior management, preferably in luxury hospitality;Fluency in Portuguese and English; knowledge of French is a plus;Excellent organizational and time-management skills with meticulous attention to detail;High level of professionalism, discretion, and confidentiality;Strong written and verbal communication skills;Ability to manage multiple priorities and perform well under pressure; Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and experience with calendar management, meeting coordination, and travel arrangements;Strong interpersonal skills and ability to liaise effectively with internal teams and external stakeholders;Flexibility and willingness to support both operational and administrative requirements.