About this role
Job summary
Applicants are invited to apply for the role of Rota Coordinator within the Operating Theatres at The National Hospital for Neurology and Neurosurgery, part of University College London Hospitals Foundation Trust.We are seeking a bright and enthusiastic NHS experienced individual, who enjoys working in a busy environment with a friendly, multi-disciplinary team. Those applying will need to have excellent communication and interpersonal skills. Flexibility and the ability to prioritise tasks is essential - finding it easy to organise, prioritise and meet deadlines within their own workload and that of their team, and therefore a pro-active approach is necessary.
This vacancy may close before the listed closing date, so early applications are encouraged.
Main duties of the job
This is a full-time post based at NHNN to support the medical and administration staffing provision within Neuroanaesthesia, Neurocritical care and Operating Theatres departments. In particular, the post-holder will focus on managing and supporting Theatre administrators, Junior Doctor rota management.
Applicants should be aware that this is an onsite post and is based within the Operating Theatre Suite.
Applicants will see service users arriving for and leaving surgery.
About us
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.We provide first-class acute and specialist services across eight sites:o University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)o National Hospital for Neurology and Neurosurgeryo Royal National ENT and Eastman Dental Hospitalso University College Hospital Grafton Way Buildingo Royal London Hospital for Integrated Medicineo University College Hospital Macmillan Cancer Centreo The Hospital for Tropical Diseaseso University College Hospital at Westmoreland StreetWe are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women's health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Job description Job responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
Come and be a part of the best NHS trust in England to work for, according to our staff*
* UCLH top trust to work at in England - In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the third year in a row.
UCLH recognises the benefits of flexible working for staff To find out more, visit: Flexible working.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
Person Specification
Knowledge and Qualifications Essential
Degree or equivalent relevant experience. Experience of administrative procedures within Healthcare. Up to date knowledge of employment law and NHS jobs functionality.
Desirable
Understanding of recent developments within the NHS and how these affect medical staffing.
Experience Essential
NHS experience Experience of managing a busy administrative workload, with conflicting priorities. Experience of using initiative to solve problems. Experience in working in clinical department and processing online rota systems, including changes and upgrades. In addition, building, monitoring and administering all doctor rotas. Relevant experience involving the improvement of admin processes. Experience in communicating issues effectively and clearly e.g. to senior members of staff
Desirable
Project management experience Writing reports Designing or delivering induction programmes
Skills and Abilities Essential
Analytical problem solving approach to identify problems and develop and implement solutions. Advanced working knowledge of Microsoft Excel, including: Able to perform basic database manipulation Able to collate simple datasets and present in a logical format Working knowledge of Microsoft Word & Minute taking. Experience of working with a range of databases and software, including hospital systems. Able to lead on service improvement initiatives in local environment. Able to implement improvements from analysis of local audits
Desirable
Good knowledge of ESR.
Communication Essential
Able to communicate complex, sensitive or contentious information accurately and effectively and at all levels of the organisation, verbally and in writing. Able to deal professionally and sensitively with patients, staff, and public face to face and on the phone. Able to persuade, motivate, negotiate to gain cooperation. Show tact, empathy and reassurance with contentious information. Understands importance of maintaining confidentiality. Able to promote an awareness of risk assessment and incident reporting. Knowledge and understanding of the importance of equal opportunities. Demonstrates understanding of importance of maintaining privacy and dignity.
Personal and People Development Essential
Willing to develop self & undertake personal development.
Ensure the risk of infection to self, colleagues, patients, relatives and visitors is minimised by: Essential
Being familiar with, and adhering to Trust policies and guidance on infection prevention and control. Completing all required training and education (both via e-learning and face to face) on infection prevention and control. Including infection prevention and control as an integral part of your continuous personal/professional development and included in your annual appraisal Taking personal responsibility so far as is reasonably practicable, in helping ensure that effective prevention and control of health care associated infections is embedded into everyday practice and applied consistently
Specific Requirements Essential
The postholder will need to be passed fit to perform full duties of the post through occupational health with any reasonable aids.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name University College London Hospitals NHS Foundation Trust
Address National Hospital for Neurology & Neurosurgery
Queen Square
London
WC1N 3BG
United Kingdom
Employer's website https://www.uclh.nhs.uk (Opens in a new tab)