About this role
Guest Services Assistant (Seasonal)Key Responsibilities:
• Monitor and manage the office purchasing system, ensuring orders are placed and discounts are negotiated where possible. • Forward incoming items to clients promptly. • Track and manage office stock, ensuring items are used efficiently before new orders are placed. • Handle filing of contracts, receipts, delivery notes, and other relevant paperwork. • Receive and verify deliveries, ensuring goods are marked off on order forms and invoices are accurate. • Manage the logging in and out of mobile phones to and from clients. • Organise the packing and shipping of items to clients, ensuring safe packing of hazardous materials. • Assist with restaurant bookings, party planning, and organising transportation and security as needed. • Help organise and execute events as required by the client. • Perform word processing, filing, and other computer-based admin tasks, including accurate job logging. • Maintain a clean and organised workspace. • Adhere to company policies, procedures, and health and safety regulations. • Provide cover for colleagues during absences. • Ensure office pets are cared for and arrange any veterinary appointments. • Any tasks or responsibilities as requested by management within the scope of the position.
Knowledge and Skills:
• Previous experience in office administration. • Experience processing invoices and managing stock control. • Proficient in MS Office (Word, Excel, Outlook) and internet use.