About this role
Property Financial Assistant (Permanent)Key Responsibilities:
• Review, code, and process invoices, purchase orders, and payment requests using systems such as Workday, SAP Concur, Proactis, DocuSign, and Halo • Assist with budgets, financial reporting, reconciliations, and monitoring project expenditure and budget variances • Maintain accurate property, lease, supplier, contract, asset, and vehicle records across all systems and databases • Coordinate supplier onboarding and manage supplier queries relating to invoices, quotations, contracts, and payments • Support the administration of contracts, leases, service charges, council tax, utility bills, reserve funds, and property compliance documentation • Maintain Planned Preventative Maintenance (PPM) records and ensure filing systems remain accurate, compliant, and up to date • Liaise with internal departments, contractors, suppliers, and external stakeholders regarding property and operational matters • Provide administrative support across property operations, projects, and general finance activities • Support colleagues during absences and undertake any additional duties requested within the scope of the role • Any Ad Hoc duties as required by management
Knowledge and Skills:
• Previous experience within property finance, facilities, real estate, or finance administration preferred • Strong organisational, administrative, and multitasking skills • Excellent attention to detail and accuracy • Experience using systems such as Workday, SAP Concur, DocuSign, Proactis, or similar advantageous • Proficient in Microsoft Office, particularly Excel • Ability to communicate confidently with internal stakeholders and suppliers • Ability to work independently and manage competing priorities effectively • Degree-level education or studying towards ACMA/ACCA advantageous