About this role
Property Administrator (Permanent) PBKey Responsibilities:
• Liasie with managers & supervisors on a daily basis reporting any issues that need resolving. • Use software systems such as Halo to open, update, and close job tickets. • Manage snagging lists as required. • Coordinate with maintenance staff for pre-arrival checks and ongoing services. • Use Excel to organise and track services, meter readings, and maintenance updates. • Liaise with contractors for reactive services and planned maintenance visits. • Manage and update property-related documentation, including service records, supplier lists, and maintenance logs. • Ensure all vehicle mileage sheets are completed weekly & updated monthly with payroll dept. • Process and raise purchase orders and special payment requests using systems such as Workday and DocuSign. • Liaise with accounts department for all invoice processing as & when required. • Purchasing of H&S clothing & materials etc as & when requested by property staff. • Keep track of all credit card transactions & petty cash receipts, collating via the appropriate system. • Resolve queries related to quotations and invoices with contractors and suppliers. • Maintain and update the asset register for property, plant, and vehicles. • Oversee the filing system for property compliance certificates and project invoices. • Create packing lists in Microsoft excel in order manage shipments. • To distribute or contact the correct people as letters & parcels arrive throughout the day. • Provide cover for colleagues when they are out of the office. • Any tasks or responsibilities as requested by management within the scope of the position.
Knowledge and Skills:
• Experience: Proven experience in a similar administrative role. • Proficient in payroll software and Microsoft Excel, Outlook, and Word. • Full, Clean driving licence