About this role
Job summary
The Specialty Training Administrator plays a pivotal role in supporting the coordination, quality assurance, and delivery of postgraduate medical education across East Lancashire Hospitals NHS Trust. The post holder works directly with doctors in training, supporting their clinical placements, induction, teaching programmes, and pastoral needs. They ensure accurate data management, compliance with National Health Service England (NHSE NW) and General Medical Council (GMC) standards, and provide comprehensive administrative support to trainees, educators, and programme directors. This role requires excellent organisation, communication, and interpersonal skills, with a strong attention to detail and a proactive approach to problem-solving. It is vital to improving the working lives of our doctors in training and supporting the future medical workforce.
Main duties of the job
The post holder will be responsible for developing and maintaining comprehensive and robust systems and database to enable the co-ordination and monitoring of our Doctors in Training placements and teaching sessions. The post holder will co-ordinate within tight timescales, a range of administrative activities, including the use of word processing, databases, spread sheets, bespoke systems, intranet/internet, to ensure delivery of the Trust's policies and processes in relation to doctors in training and all Senior Medics.
INDUCTION AND PLACEMENT CO-ORDINATION
GENERAL PRACTITIONER SPECIALITY TRAINING (GPST) PROGRAMME ADMINISTRATION
QUALITY ASSURANCE AND MONITORINGAssist in organising and support NHSE NW monitoring visits and quality assessments Collate and compile data for submission in line with NHS and GMC standards with the Director of Medical Education.Assist with the preparation and submission of annual Local Education Provider report, as well as any other internal / external reporting requirements.Disseminate and follow up on GMC National Training Survey results. Maintain the Educator Trainers Database and log educator evidence & send updated information to the GMC.Collate reports and papers for the Medical Education Manager and stakeholders. Attend Medical Education and administrative meetings (e.g., Medical Education Quality Assurance Group), take accurate minutes, distribute them promptly, and ensure timely receipt of TSTL reports
About us
COMMUNICATION Communicate regularly and effectively with the Director of Medical Education, Deputy DMEs, SAS Doctor Lead, Clinical Education and PGME Lead, and the Medical Education Manager to ensure alignment on training strategy, quality, and compliance. This includes conveying complex information clearly and handling sensitive information with discretion and clarity.
Establish and maintain collaborative relationships with the GP Programme Director, Divisional Education Leads (DELs), Trust Specialty Training Leads (TSTLs), and SAS Doctors Lead. Use persuasive and reassuring communication to coordinate placements, resolve issues, and support programme delivery, particularly when navigating conflicting priorities or sensitive concerns.
Act as a key point of contact for doctors in training, consultants, SAS doctors, and primary care educators. Provide clear, supportive, and empathetic guidance. Handle queries and concerns with discretion, especially when dealing with emotional or sensitive issues.
Job description Job responsibilities
See attached Job Description
This post is advertised as a Band 4 and is awaiting formalising /confirmation from the Job Matching Team. It was a B4 role previously. Hopefully by the time the post is shortlisted we will have confirmation etc.
Person Specification
Experience Essential
Administrative experience; Experience of maintaining databases and accurate records Experience of organising meetings and events Basic awareness of postgraduate medical education pathways Experience of working independently and as part of a team
Desirable
Experience in medical education or NHS environment Experience of supporting teaching programmes or inductions Experience of using audio-visual equipment
Qualifications Essential
GCSE English Language and GSCE Maths Grade C or equivalent RSA Word Processing Level II or equivalent; Proven IT skills including Microsoft Office (Word, Excel, Outlook) or demonstrable experience NVQ Level 3 or 4 in Business Administration or equivalent or willingness to work towards
Desirable
ECDL or equivalent; Access Database or Excel Spreadsheet qualification
Knowledge and Skills Essential
Excellent written and verbal communication skills Ability to manages time effectively; prioritise tasks; meets deadlines and anticipate future needs Understanding of administrative systems and processes
Desirable
Familiarity with Horus or similar e-portfolio systems Knowledge of GMC, NHSE, and Royal College standards
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name East Lancashire Hospitals NHS Trust
Address Royal Blackburn Teaching Hospital
Haslingden Road
Blackburn
BB2 3HH
United Kingdom
Employer's website http://jobs.elht.nhs.uk/ (Opens in a new tab)