About this role
Job summary
To provide an extensive, reliable and responsive high level professional and confidential executive assistant service focussing on the Deputy Chief Medical Officer, to allow them to make the most of their time. This includes diary management, forward planning, email, preparation of papers and presentations, the taking of minutes, actions, and notes, chasing action owners for updates regarding actions prior to subsequent meetings, updating action plans and ensuring the Deputy Chief medical officers has all the papers needed for every meeting and has the time to go through the papers in preparation for the meetings.
Main duties of the job
To provide support to the Deputy Chief Medical Officer as and when required in a professional manner ensuring that they receive appropriate communications and arrangement of meetings for them as needed and/or as directed. This includes venue bookings, organising venue space for meetings, receiving any delegates or visitors on behalf of the Deputy Chief Medical Officer.
About us
North London NHS Foundation Trust (NLFT) is committed to improving mental health care across North London to deliver excellent services to our local people.
Our Five-Year Strategy:
We will provide consistently high-quality care closer to home. With our partners in North London and each borough we will ensure equity of outcome for all We will offer great places to work, providing staff with supportive environment to deliver outstanding care Why NLFT?
We develop and retain our staff through leadership behaviours and managers programme and many more opportunities. We promote flexible working and support staff with a range of health and wellbeing initiatives. NHS Discounts, generous annual leave and NHS pension scheme Excellent internal staff network
In order to meet the needs of the Trust you may be required from time to time to work at different locations to your normal place of work. This may mean that you are required to work at any location that fall under Barnet, Camden, Enfield, Haringey or Islington. The Trust reserves the right to require staff to work at such other places or locations as it considers reasonable and necessary on a temporary or permanent basis.
Job description Job responsibilities
To present a welcoming and professional image for the Executive Office, Divisions and the Trust.
Prioritise the Deputy Chief Medical Officers complex workload to ensure that urgent and sensitive issues are dealt with in a timely and efficient manner.
The emphasis will be on executive support including a secretarial and personal assistant role to the Deputy Chief Medical Officer.
To be competent in diary management using initiative when and where to schedule meetings and resolve conflicting demands.
To use initiative and discretion to develop appropriate support for the Deputy Chief Medical Officer, this would include, arranging meetings, venues, and transport by forward planning and an effective bring forward diary system.
To be competent in MS Office applications to draft correspondence, spread sheets, Power Point presentations, email, Outlook calendar, Teams, and to be able to navigate the web effectively for research and finding relevant information. Also, with awareness of how to use financial systems i.e. Agresso / Oracle.
Person Specification
Education Essential
Educated to degree level or appropriate level of experience relevant to this post NVQ level 4 including evidence of numeracy and literacy or equivalent level of experience Evidence of continuous personal development
Experience Essential
Experience of administration in a complex area of business Proven track record of multi-tasking in order to meet a variety of often conflicting deadlines Inputting of information into a database or Excel and advance keyboard skills and producing reports Experience of working with service users
Skills Essential
Ability to gain the confidence of, and influence people at all levels.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name North London NHS Foundation Trust
Address St Pancras Hospital
Pancras Way
London
NW1 0PE
United Kingdom
Employer's website https://www.northlondonmentalhealth.nhs.uk/ (Opens in a new tab)