About this role
Job summary
We are looking for a Medical Rota Coordinator to join our Division.
The Medical Rota Coordinator is responsible for managing the Women's & Children (W&C) medical rotas. A key function of this role will include the co-ordination of medical staff rotas to ensure the service is resourced to the required levels each day.
The successful individual will be the primary point of contact for Paediatrics and Neonates services but will also work with the Obstetrics and Gynaecology Medical Rota Coordinator and the Assistant Service Manager to ensure smooth, efficient rostering.
Main duties of the job
Rota management to include: compliance, hours, induction and locum bookings of the resident doctors across the division. Advising Service Manager and Lead Clinicians on rota issues and absence recording in line with relevant policies e.g. Special Leave Policy Take a lead role in filling all vacant shifts, ensuring there is a weekly contingency plan in place. Efficient roster management through use of Healthroster. To ensure the efficient organisation of the rotas, co-ordinating doctors leave in order to support the delivery of the service. To support Clinical Directors, Lead Clinicians, SPRs to ensure that there isappropriate medical cover across the division Allocate junior doctors' four, six and twelve monthly rota patterns Be the main point of contact for securing locum cover for Consultants, and resident doctors where there is a staffing shortfall Be the main point of contact for collecting and recording Consultants and resident doctors annual leave, study leave and sick leave. Working with stakeholders to ensure roster compliance in line with terms and conditions.
About us
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development Widening access (anchor institution) and employability Improving the experience of staff with disability Improving the EDI literacy and confidence of trust staff through training and development Making equalities mainstream
Job description Job responsibilities
Ensure rotas are completed proactively and are developed in a forward planning manner to assist with operational and personal arrangements. Liaise with other colleagues and stakeholders to achieve this. Book locums as required/directed for compliance of rotas and in line with Divisional guidance for short-term cover. Ensure rotas are circulated to all Divisional areas to make sure cover arrangements are widely known throughout the Division.
Person Specification
Education and Qualifications Essential
NVQ 5/Degree or equivalent acquired through study or combination of study and relevant experience
Experience Essential
Experience of working in a clinical administration role enabling a knowledge of systems and ways of working in a busy clinical setting to be developed and applied to performance in this role. Experience of working in a post with similar responsibilities Understanding of relevant NHS policies and procedures.
Knowledge Essential
A good knowledge of corporate and information governance issues. Sound understanding of practical Data Protection issues. Understanding of the differences between all contracts for medical and dental staff e.g. training contracts Good working knowledge and understanding of medical staffing issues including terms and conditions of service and Junior Doctors rotations Knowledge of managing medical rotas.
Desirable
Proficiency with spreadsheet, database, BSMS system, erostering
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Lewisham and Greenwich NHS Trust
Address University Lewisham Hospital
Lewisham High Street
London
SE13 6LH
United Kingdom
Employer's website https://www.lewishamandgreenwich.nhs.uk/ (Opens in a new tab)