About this role
Job summary
At present, University Hospitals of North Midlands is unable to offer visa sponsorship for Band 2 to Band 4 roles, as these positions do not meet the minimum salary and skill thresholds required under UK Visas and Immigration (UKVI) regulations.
The successful candidate will be required to support the Medical Secretarial Team in the delivery of a comprehensive administrative service. This will involve inpatient and outpatient waiting list management for a speciality, in accordance with the Patient Access Policy, communicating appointments and admission related information to patients and carers and typing correspondence within performance targets as appropriate. The post holder will also be expected to cover the Senior Medical Secretary during leave or absence
Main duties of the job
Key Areas/Tasks
Communication & Relationships Skills There is a requirement to exchange verbal and written information with patients, staff and carers, requiring tact and diplomacy. The post holder will be expected to deal with queries from anxious patients and carers.
Responsibility for handling telephone and other communications with sensitivity and confidentiality using personal judgement to assess each situation and to deal with accordingly.
To deliver a high standard of communication to build and maintain good working relationships
To deliver a high standard of typing.
Responsibility of the scheduling of appointments and theatre lists for cancer, urgent and routine patients, in line with NHS wait times.
To work closely with Clinical, management and administration teams to ensure the best possible care and experience is delivered to our patients.
To support the overall administration duties required for an efficient and effective service.
About us
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we're highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
Job description Job responsibilities
Key Areas/Tasks
Communication & Relationships Skills There is a requirement to exchange verbal and written information with patients, staff and carers, requiring tact and diplomacy. The post holder will be expected to deal with queries from anxious patients and carers.
Responsibility for handling telephone and other communications with sensitivity and confidentiality using personal judgement to assess each situation and to deal with accordingly.
To deliver a high standard of communication to build and maintain good working relationships
To deliver a high standard of typing.
Responsibility of the scheduling of appointments and theatre lists for cancer, urgent and routine patients, in line with NHS wait times.
To work closely with Clinical, management and administration teams to ensure the best possible care and experience is delivered to our patients.
To support the overall administration duties required for an efficient and effective service.
Person Specification
Qualifications Essential
5 or more GCSE A-C or equivalent
Desirable
Administration/secretarial qualification
Experience Essential
Secretarial/clerical background 2 years experience in an administration role
Desirable
Experience of working as part of a team RTT & pathways Audio typing experience
Knowledge & Skills Essential
Knowledge of Microsoft Office package Ability to prioritise workload in response to service need
Desirable
Knowledge of medical terminology Knowledge of patient administration and other related systems
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name University Hospital of North Midlands NHS Trust
Address Royal Stoke Hospital
Newcastle Road
Stoke - On - Trent
ST4 6QG
United Kingdom
Employer's website https://www.uhnm.nhs.uk (Opens in a new tab)