About this role
We are seeking a highly organised, professional and motivated HR Administrator to join our dedicated team at Silverwood School, an inspirational and forward thinking maintained special school based in the heart of Wiltshire and spread across three campuses. Our school is dedicated to supporting pupils aged 4-19 years with a wide range of special educational needs and disabilities (SEND). Our mission is to enhance opportunities, enjoyment and empower every pupil to reach their full potential. Our vision is ambitious ‘Building Community; Inspiring Learning’, to create a truly integrated and inclusive system of outstanding education for all young people with SEND needs.
We are proud to be a Values Based Education (VBE) School and place our shared values at the heart of everything we do. Our values are principles that guide all our actions, decisions and relationships. At Silverwood School, we have chosen cooperation, courage, honesty, perseverance, respect and kindness as our six shared values. VBE goes beyond learning what our values mean; it encompasses living and experiencing our values every day.This is an exciting opportunity for an experienced administrator who is passionate about people and wants to play a key role in supporting our staff and the wider school community. As HR Administrator, you will provide efficient and effective administrative support across all aspects of the employee lifecycle, helping to ensure our school continues to attract, retain and support talented professionals who make a difference every day.
What our staff are saying:
“Silverwood has a real sense of community and we are forever evolving and changing as a school. It’s a really exciting and inspirational place to work with fantastic people in every department and level in the school”
“I absolutely love my job and look forward to coming into school every day. I love the team I work with and fully trust and respect them all. They support me 100% as I do them.”
MAIN RESPONSIBILITIES 1. Recruitment administration
Preparing job adverts and posting vacancies
Managing application tracking and candidate communication
Scheduling interviews and preparing interview packs
Collecting pre-employment documents (ID, references, DBS evidence)
Updating recruitment spreadsheets and logs
2. Single Central Record support
Gathering documentation needed for SCR entries
Recording DBS dates, prohibition checks, right‑to‑work checks
Flagging missing or expiring checks to the HR Officer
Ensuring digital and paper evidence is filed correctly
3. Personnel file management
Creating new starter files
Filing documents promptly and accurately
Ensuring files meet retention and safeguarding requirements
Archiving and securely disposing of records when authorised
4. HR database and system updates
Entering staff details into HR systems and SIMS
Updating changes (hours, roles, pay, training)
Running routine reports for the HR Officer or SLT
Ensuring data accuracy and GDPR compliance
5. Absence and leave administration
Logging staff absences daily
Processing leave requests and updating calendars
Supporting sickness monitoring processes
6. Payroll support
Preparing monthly payroll change forms
Checking timesheets, overtime claims, and allowances
Ensuring payroll deadlines are met
Liaising with payroll providers on routine queries
7. Training and compliance tracking
Maintaining training records
Monitoring expiry dates (e.g., safeguarding, first aid)
8. Employee relations administration
Preparing letters and documentation
Logging outcomes and updating files
Ensuring confidentiality and secure handling of sensitive data
9. General HR support
Responding to routine staff queries
Preparing standard letters (contracts, variations, confirmations)
Supporting induction and onboarding processes
Maintaining HR inboxes and communication channels
Please note that a part-time job share may be considered.