About this role
Job summary
Are you an organised, immediately available administrator with excellent database skills? We have a short term project focused on managing essential Disclosure and Barring Service (DBS) checks.
We are seeking a highly efficient and motivated DBS Administrator to join our team on a temporary fixed term contract until the end of August.You will play a vital role in coordinating the administration of our mandatory DBS check project, ensuring all records are up-to-date and compliance is maintained across the Trust.
The team works on a hybrid working pattern and you must be able to come into the office at least once a week. This may include other days dependent on team needs.
Main duties of the job
As the DBS Project Administrator, you will be responsible for the full range of administrative and coordination tasks, including:
Database Management: Accurately updating and maintaining the project's central database with current employee and DBS information.
Communication: Drafting and sending professional, clear emails to employees and managers regarding their outstanding DBS requirements.
Chase Management: Proactively chasing employees and departmental managers via email and phone to ensure timely completion of checks.
Record Keeping: Maintaining meticulous, confidential, and accurate records of all project activities, correspondence, and completed DBS statuses.
Coordination: Assisting with the general coordination and smooth running of the project administration.
About us
Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the "candidate guide to making an application" and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.
As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people's homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: "Outstanding care delivered by an outstanding team"
Our values are: "Caring, safe and excellent"
We offer a wide range of benefits designed to support your career and wellbeing. These include:
o Excellent opportunities for career progressiono Access to tailored individual and Trust wide learning and developmento 27 days annual leave, plus bank holidays, rising to 33 days with continuous serviceo NHS Discount across a wide range of shops, restaurants and retailerso Competitive pension schemeo Lease car schemeo Cycle to work schemeo Employee Assistance Programmeo Mental Health First Aiderso Staff accommodation (please note waiting lists apply)o Staff networking and support groups hosted by our Equality, Diversity & Inclusion team
Job description Job responsibilities
We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the supporting statement element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.
The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.
We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.
Person Specification
Essential Essential
Please tell us about a project or piece of work you have supported that has required you to work to pace and tight deadlines
Data Entry Essential
Please tell us about any work you have done that requires data entry and high levels of attention to detail
Accountability Essential
Please tell us about a time you had to chase someone for information you required and the steps you took to ensure they met your deadlines.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Oxford Health NHS Trust
Address Littlemore Mental Health Centre
Oxford
OX4 4XN
United Kingdom
Employer's website https://www.oxfordhealth.nhs.uk (Opens in a new tab)