About this role
Job summary
The North London Forensic Collaborative (NLFC) is a Provider Collaborative formed of five mental health trusts; North London Foundation Trust (lead provider), East London Foundation Trust, West London Mental Health NHS Trust, Central and North West London Foundation Trust, and North East London Foundation Trust.
The North Central and East London Child & Adolescent Mental Health Service Provider Collaborative (NCEL CAMHS PC) is formed of four NHS Trusts and one independent sector provider with East London Foundation Trust as the lead provider.
Both provider collaboratives have a delegated budget from NHSE through which it funds all forensic provision for the population of North London. Much of this funding is directed into providing inpatient care however; there are a number of placements commissioned within other NHS and independent sector providers.
Main duties of the job
We are looking for a competent team administrator to join the North London Forensic Collaborative, to provide an integrated and comprehensive administration role to support the collaborative. The role will include an extensive amount of minute taking, excel use, regular data input, data cleansing, maintenance of records and databases, providing annual leave and sickness cover for the administrators within the collaborative team (Senior Information officer and Information Officer for the LD/ASD Team).
The post holder will be an active member and contribute to the effective operation of a multi-disciplinary team. Your dealings with matters relating to clients and staff is of a highly confidential nature and should not be divulged to another or discussed with other colleagues other than as necessary within the context of your role.
About us
North London NHS Foundation Trust (NLFT) is committed to improving mental health care across North London to deliver excellent services to our local people.
Our Five-Year Strategy:
We will provide consistently high-quality care closer to home. With our partners in North London and each borough we will ensure equity of outcome for all We will offer great places to work, providing staff with supportive environment to deliver outstanding care.
Why NLFT?
We develop and retain our staff through leadership behaviours and managers programme and many more opportunities. We promote flexible working and support staff with a range of health and wellbeing initiatives. NHS Discounts, generous annual leave and NHS pension scheme Excellent internal staff network
In order to meet the needs of the Trust you may be required from time to time to work at different locations to your normal place of work. This may mean that you are required to work at any location that fall under Barnet, Camden, Enfield, Haringey or Islington. The Trust reserves the right to require staff to work at such other places or locations as it considers reasonable and necessary on a temporary or permanent basis.
Job description Job responsibilities
Overview of the Post
To organise, attend and take minutes and actions liaising with attendees to confirm arrangements made and make necessary room-bookings for weekly and monthly collaborative meetings. This will include chasing necessary team members for required papers and updates on actions. Additionally helping to create agendas and circulating papers ahead of meetings.
Use the National Case Management System (NCMS) to ensure all patient information is up to date and accurate, running monthly reports ready for the business information team to reconcile this information with NCDR Reports. Additionally, using NCMS as a reference tool to compare to NCDR data and Provider information.
Responsible for ensuring that the internal and external databases are kept up to date, ensuring all patients details are accurate. Meeting the monthly and weekly submission deadlines.
Assist with the organisation of Clinical Network Learning events, sourcing suitable venues to host the events including liaising with procurement/finance to ensure payment is made ahead of Clinical Network Learning events, organising the layout of the event and ordering lunch/refreshments.
Be responsible for the data entry and maintenance of the existing patient dataset
Ensuring New Admissions and Discharges are updated on internal and external databases
Supporting data entry and management across the collaborative
Responsible for uploading patient documents onto the internal share drive and the National Case Management System
To support other members of the admin team within own base as required.
Manage shared mailboxes, send emails received to relevant team members for action.
This list is not to be regarded as exclusive or exhaustive. There may be other duties and requirements at the same level of responsibility associated with this post. Where necessary relevant training in the operation of new or unfamiliar equipment, software or procedures will be provided or arranged.
Please ensure your supporting information clearly demonstrates how you meet the essential criteria outlined in the person specification, with specific examples from your experience. We encourage applicants to provide personalised responses tailored to this role and service. Generic or incomplete applications may not be shortlisted.
If you have previously applied for this role and been unsuccessful please do not reapply.
Person Specification
Interview Essential
Proficient in Microsoft Packages eg. Microsoft teams, Microsoft Forms, Excel, Word, Outlook and Powerpoint
Desirable
Experience working within NHS
Organisation Essential
Time management
Desirable
Time management
Minute taking Essential
Minute taking
Desirable
Minute taking
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name North London NHS Foundation Trust
Address Kings Cross
180-186 Kings Cross Road London
London
WC1X9DE
United Kingdom
Employer's website https://www.northlondonmentalhealth.nhs.uk/ (Opens in a new tab)