About this role
Job summary
We are looking for a Clinical Team Administrator to join our Clinical Administration Team. A good work ethos with integrity and reliability are essential attributes.
Your primary purpose will be to support and assist the employed Clinicians within Severnside IUC. Whilst working with the Clinical Admin Team Manager and Clinical Leads in all aspects of activity, relating to the management of the employed clinical workforce within Severnside IUC. You will be the single point of contact and resolve issues on a day-to-day basis, proposing, facilitating appropriate solutions and escalating as appropriate to the Clinical Admin Team Manager. You will liaise with key personnel to ensure effective communication and management of workflows in all aspects of clinical workforce.
Main duties of the job
General
The first point of communication and contact for all employed GP workforce requiring empathy, resolving issues and escalating if required.
Ensuring all team information and Lead teams are up to date and website / Apps reflect team changes
Minuting meetings as required providing administrative support to the Lead GPs as required
Rota Management
Communicating effectively within the clinical teams and across departments such a Payroll, People Team, Rota Team and Operations to ensure the clinical rotas are fully resourced, recording annual leave, overtime and sickness across employed clinical workforce.
Using RotaMaster to record adjustments, leave, sickness and create reports.
Completing Change of Condition forms for the employed GP workforce
Calculating holiday payback and reporting to Payroll and Leads as required
Creation of flexi rota for Clinical Leads
About us
BrisDoc is a proud provider of NHS Healthcare. We have been delivering 'patient care, by people who care' for over twenty years.
We run an exciting range of Primary Care Services, including an Urgent Care Service, GP Practices, and the Homeless Health Service. This enables BrisDoc to offer excellent healthcare 24 hours a day, 365 days a year to over one million people across Bristol, North Somerset & South Glos.
We're a Social Enterprise and an Employee-Owned Business. This means the decisions we make are for the good of our patients, workforce, and wider community. This involves prioritising the health of our patients, protecting our environment, and improving the social and economic status of our population. Our 'Community Fund' is a staff lead team who work closely with health-based charitable causes, both local and international, to invest time and money in improving the lives of people in disadvantaged communities.
By joining BrisDoc, you will be part of an innovative organisation that prides ourselves on being a fantastic place to work; somewhere that you will feel valued, supported, developed and part of a family. We strive to make sure every member of the team feels proud of the work they do and the service that we offer.
Job description Job responsibilities
General
The first point of communication and contact requiring empathy, resolving issues and escalating if required.
Ensuring all team information and Lead teams are up to date and documents reflect team changes
Minuting meetings as required
To conduct meetings with Clinicians
Rota Management
Communicating effectively within the clinical teams and across a wide range of departments to ensure the clinical rotas are fully resourced, recording annual leave, overtime and sickness across employed clinical workforce.
Using RotaMaster to record adjustments, leave, sickness and create reports.
Completing Change of Condition forms for the employed clinical workforce
Calculating holiday payback and reporting to Payroll as required
Rota creation and management for Leads flexi rota
Recruitment
Recruitment Support including interviewing Clinicians, liaising with the new employees and the People Team, including welcoming and organising induction shifts including the Clinical Hub
Creating a shift pattern which ensures the organisational needs are met and it is sent for sign off.
Payroll
Working with Payroll and Rota Team to adjust payroll errors within RotaMaster
Directing and assisting with Pension enquiries
Training
Ensuring that the employed clinical workforce training, statutory and mandatory and yearly reviews are completed in line with workforce obligations.
Creating statutory and mandatory training reports
Supporting the Clinical Admin Team Manager with training non-compliance within the teams
Reporting
Providing administrative support to the Clinical Leads as required. For example, the monthly Quality Report
General
Work in line with BrisDoc policies and procedures, including confidentiality, information governance, health and safety, equality, diversity and inclusion
Maintain a professional and reliable approach at all times
Undertake any other duties reasonably required within the scope of the role
Person Specification
Qualifications and Training Essential
Good general level of education, which must include GCSE grade 5 or above (or equivalent) qualifications in English and Maths
Desirable
Formal training in business administration
Knowledge and Experience Essential
Capable of using Microsoft office products including MS Word and Outlook Experience of entry level admin responsibilities Experience of processes management and improvement Experience of supporting others through knowledge of internal policies, processes, and resources
Desirable
Experience of a range of administrative procedures and processes related to people management Experience of recruitment and/or onboarding processes Experience of supporting a professional workforce
Skills, Abilities and Attributes Essential
Excellent verbal and written communication skills Able to maintain confidentiality and security of information at all times Good time management and able to prioritise work Able to use own initiative to resolve day to day problems Produce work with a high level of accuracy and attention to detail
Desirable
Confidence in communicating with professionals over the telephone Able to manage sensitive and emotive situations remaining impartial and non-judgmental. Sound understanding of basic data analysis and presentation methods
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name BrisDoc Healthcare Services
Address Unit 21 Osprey Court
Whitchurch
Bristol
BS14 0BB
United Kingdom
Employer's website https://brisdoc.co.uk/ (Opens in a new tab)