About this role
Job summary
The Scheduling Administrator is responsible for supporting the Scheduling Team in maintaining an efficient and effective schedule for all clinical resources and absences within the Living Well Partnership.
Main duties of the job
To support the Scheduling Team with administrative tasks
Assist in the preparation of medical students timetables ensuring online scheduling system Rotacloud and Emis align.
Update online scheduling systems (Rotacloud) to ensure accurate rota records.
Communicate schedule changes effectively to relevant staff members
Maintain holiday and absence records for clinicians and students/placements.
Administer and maintain generic templates as requested.
Assist with sourcing cover for Enhanced Access hours when required
Assist in general housekeeping of master templates and session holder filters
Ensure all necessary locum documentation is up to date.
Assist in the allocation of clinical rooms as requested
Provide cover during periods of absence across the Scheduling Team
Adhere to scheduling protocols and ensure compliance with Partnership policies and procedures
Undertake additional duties as required
About us
Living Well Partnership is made up of 8 GP surgeries working innovatively to change the way we deliver great patient care and fast, effective patient communication.
Job description Job responsibilities
To support the Scheduling Team with administrative tasks
Assist in the preparation of medical students timetables ensuring online scheduling system Rotacloud and Emis align.
Update online scheduling systems (Rotacloud) to ensure accurate rota records.
Communicate schedule changes effectively to relevant staff members
Maintain holiday and absence records for clinicians and students/placements.
Administer and maintain generic templates as requested.
Assist with sourcing cover for Enhanced Access hours when required
Assist in general housekeeping of master templates and session holder filters
Ensure all necessary locum documentation is up to date.
Assist in the allocation of clinical rooms as requested
Provide cover during periods of absence across the Scheduling Team
Adhere to scheduling protocols and ensure compliance with Partnership policies and procedures
Undertake additional duties as required
Person Specification
skills Essential
Strong organizational skills with attention to detail Excellent interpersonal and communication skills Proficiency in MS Excel and experience with online rota systems Ability to work independently while knowing when to escalate issues Commitment to high-quality work and meeting deadlines Ability to work under pressure and adapt to changing priorities
Qualifications Essential
Education to at least GCSE level, including English and Maths, or equivalent
Experience Essential
Evidenced office administration experience Knowledge of computerised scheduling tools and processes Demonstrable and recent experience of working in an administrative role
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
UK Registration
Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).
Employer details Employer name Living Well Partnership
Address Weston Lane Surgery
Weston Lane
Southampton
Hampshire
SO19 9GH
United Kingdom
Employer's website https://www.livingwellpartnership.co.uk/ (Opens in a new tab)