About this role
Job summary
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.
Please see below for the detailed job description of the role.
Main duties of the job
Main purpose of the role to be responsible for the smooth running of the care group medical staffing, ensuring that coordinated and streamlined admin processes revolve around the care group business needs.
The postholder will ensure all medical shifts are filled across the care group in a timely fashion, this will ensure full service provision and patient safety and will also reduce the need for last minute costly cover.
Postholder will report directly to the CG business manager and will work with the medical leads, the care group management team and the trusts central teams such as medical HR
About us
University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.
Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.
At UHS, we're committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.
At UHS, we proudly champion individuality, recognising that outstanding care is only possible with a diverse, inclusive team. We're committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.
Job description Job responsibilities
A Medical Staffing Coordinator within Neurosciences at UHS is responsible for coordinating and maintaining medical staffing rotas for doctors and other medical staff across the department.
The role involves ensuring safe and effective medical cover, managing rota changes, annual leave, study leave, and on-call arrangements, while supporting compliance with working time regulations and staffing policies.
The coordinator works closely with clinical leads, consultants, trainees, and workforce teams to address staffing gaps, facilitate rota planning, and ensure accurate workforce records are maintained. This role focuses on medical workforce management rather than nursing staff rostering.
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Person Specification
Qualifications, knowledge and experience Essential
Level 4 Diploma or equivalent experience Knowledge across a range of administrative work procedures including non-routine elements. Detailed knowledge of admin procedures and working processes Significant experience as a secretary or administrative assistant in a customer-focused environment Experience of complex staff rosters A good understanding of the importance of confidentiality and data protection
Desirable
Previous experience of working within the NHS Proficient in the use of all hospital computerised IT systems relevant to the role (Healthroster, ESR, TRAC, eRota) Experience of recruitment
Trust Values Essential
Patients First Always Improving Working Together
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name University Hospital Southampton NHS Trust
Address University Hospital Southampton
Tremona Road
Southampton
SO16 6YD
United Kingdom
Employer's website https://www.uhs.nhs.uk/home.aspx (Opens in a new tab)