About this role
Job summary
Surrey Downs Health & Care
We want to recruit hard-working, enthusiastic, flexible, friendly administrator to support our MSK and Specialist Service teams, primarily based in Leatherhead Hospital, administration team.
What you have:
Good interpersonal and communication skills with experience of dealing with people at a variety of levels Strong organisational skills Experience of delivering a wide range of administration tasks to a high standard Experience of working within a team Proven track record of delivering on objectives within a constantly changing environment Ability to act on own initiative and work independently, where required Strong IT & written skills for the regular use of electronic systems, including Word, Excel & Emis - training will be given for Emis Provide a high quality efficient administration service to support the smooth running of Specialist Services.
Work flexibly within the wider administration teams and SPA to deliver a services effectively with clinicians, team leaders.
Provide a high quality customer care first point of contact service using the telephone, email, written correspondence and or face to face. This may involve the delivery of reception, patient admissions and/or telephone helpline services as well as supporting the clinicians to co-ordinate their clinical workload.
Main duties of the job
Provide the day to day administrative activities to support MSK and Specialist Services including patient data processing, data entry, filing, photocopying, scanning etc, as agreed and required.
Be the non-clinical point of contact for patients, carers and others utilising the service; managing any enquiries, problems or concerns when required and/or passed onto the relevant member of staff for action.
Respond to and manage unexpected events occurring within site/ front of house.
Retrieve messages from clinical team telephone answer machine, as agreed and forward to the appropriate person via a range of transmission options based upon the urgency and type of response required to the enquiry.
Ensure that mail is collected and despatched promptly.
Undertake the booking, cancellation and rebooking of appointments for MSK and Specialist Services . Checking patient basic details are correct in system and up- dating any amendments.
Book into clinician diaries appointments at the appropriate time in accordance with the bookings process.
About us
Surrey Downs Health and Care (SDHC) deliver care closer to people's own communities through our Primary Care Networks and our innovative partnership of local NHS organisations.
Surrey Downs Health and Care has a track record of providing person centric care that goes beyond organisational boundaries to do what is best for the individual. This partnership includes:
The three GP federations representing practices that operate in the Surrey Downs area Epsom and St Helier University Hospitals NHS Trust Surrey County Council
We collectively aspire to be an exemplar of how to deliver the highest quality and best value care in a complex health and care environment.
Job description Job responsibilities
Provide the day to day administrative activities to support Specialist Services within Surrey Downs Health and Care including patient data processing, data entry, filing, photocopying, scanning etc, as agreed and required.
Be the non-clinical point of contact for patients, carers and others utilising and visiting Leatherhead Community Hospital, managing any enquiries when required and/or passed onto the relevant member of staff for action.
Respond to and manage unexpected events occurring within site/ front of house.
First point of contact for telephone calls and respond or cascade as appropriate. Forwarding messages to the appropriate person via written message process.
Undertake the booking, cancellation and rebooking of appointments for the service; checking patient basic details are correct in system and up- dating any amendments.
Book into clinician diaries appointments at the appropriate time in accordance with the bookings process.
This Vacancy may close early if we receive a large number of applications.
Person Specification
Experience Essential
Good level of basic education to include GCSE maths and English, NVQ level 2, or evidence of administrative knowledge and skills equivalent to level of qualification Proven experience in delivering a range of administration tasks to a high standard Experience of working with the public /in a customer care environment Intermediate Microsoft Office including Word, Excel, Outlook; keyboard skills for the regular use of computer systems
Desirable
Ability to act on own initiative within policies and procedures, referring to manager as required Good interpersonal and communication skills with experience of dealing with people at a variety of levels Professional, flexible, positive, adaptable, persuasive, motivated, diplomatic, Pro-active and innovative Team Player Adaptable to change
Knowledge Essential
Proven experience in delivering a range of administration tasks to a high standard Experience of working in a team Utilising IT data collection formats and databases to produce reports for management information Good interpersonal and communication skills with experience of dealing with people at a variety of levels Excellent attention to detail
Desirable
Good organisational skills- able to deliver agreed objectives within an agreed timeframe Problem solving skills Experience in an NHS/medical services environment
Driving License Essential
Full UK driving License
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Epsom and St Helier University Hospitals NHS Trust
Address Leatherhead Community Hospital
Poplar Road
Leatherhead
KT22 8SD
United Kingdom
Employer's website https://www.epsom-sthelier.nhs.uk/work-for-us (Opens in a new tab)