About this role
Market Range: 08 JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Admissions Coordinator plays a leadership role in the operational execution of the College of Medicine’s admissions process, serving as a key partner to admissions leadership. This position provides oversight of interview coordination, admissions operations, data integrity, and applicant support. This position serves as a primary liaison to the Committee on Admissions, leads the Admissions Liaison and Ambassador programs, supports the Guaranteed Interview Agreement (GIA) and pathway initiatives, and plans admissions-related programming.
• Manages interviewing and scheduling to ensure a seamless and professional experience for applicants, interviewers, and staff. • Manages the student admissions process for the Doctor of Medicine (MD) program, including organization of the screening and interview process to guarantee a smooth and structured candidate experience. • Maintains detailed and confidential applicant records in compliance with institutional policies, LCME standards, and AAMC Admissions and Acceptance Protocols. • Reviews applicant files and completes assessments, including computation of grades and scores, verification of academic prerequisites, and preparation of appropriate correspondence. • Collaborates closely with the MD Committee on Admissions to ensure a transparent, efficient, and well-documented admissions process. • Prepares analytical reports and dashboards that summarize applicant metrics and trends for committee review. • Collaborates with partner institutions and organizations to administer Guaranteed Interview Agreement (GIA) and related pathway programs; maintains accurate records of pathway participants and monitors progress through the admissions process. • Provides training and ongoing support for admissions staff and faculty on processes and admissions management systems. • Serve as the primary point of contact with external vendors to coordinate the dissemination of survey tools for the development of the annual student housing guide. • Performs other duties as assigned.
MINIMUM REQUIREMENTS: EDUCATION: Bachelor’s Degree. (Prior experience in a medical school preferred) (TRANSCRIPT REQUIRED) EXPERIENCE: Two (2) years of related experience; OR a combination of education and experience to equal six (6) years. KNOWLEDGE, SKILLS, AND ABILITIES:
• Knowledge of health professions student development and academic programming. • Knowledge of university and college academic policies, financial aid policies, academic records, medical school entrance procedures, and available student resources. • Proficient in Microsoft Office products -Word, Excel, PowerPoint. • Strong interpersonal, verbal, and written communication, time, and project management skills. WORK SCHEDULE: This position may occasionally be required to work evenings and weekends. May require occasional overnight travel.