About this role
Job summary
The successful candidate will initially be based at Warrington Hospital. However, following the recent merger of the Pathology Laboratories at Whiston and Warrington, the primary location may shift to Whiston in the future. Please consider this potential change before applying, and submit your application only if you are comfortable with the possibility of relocating to Whiston.
To provide a comprehensive secretarial service to the Consultant Pathologists, their junior medical staff and the Departmental Manager in the Cellular Pathology Department assisting with the organisation of their workloads.
Manage your workload and co-ordinate activities with other medical secretaries to ensure that an efficient service is provided.
Carry out duties in such a way as to make a direct and positive contribution to the organisation of the work. It is essential that you exercise initiative commensurate with the role and it isvital that confidentiality is maintained at all times.
The JD & PS are currently under AfC review and are subject to change
Main duties of the job
Typing of histology and non-gynaecological cytology reports into the Telepath system ensuring all patient/requester/clinical details are correct. Also ensuring correlation between the handwritten/dictated report and the diagnosis written on the request card and pointing out any discrepancies to the medical staff. Using the Systematized Nomenclature of Medicine (SNOMED) to ensure that the Doctor has allocated the appropriate codes for the reports. Accurate selection of codes is essential for audit purposes within the department and within the Trust. Ensuring that all reports have medical authorisation before distribution to wards, departments, General Practitioners etc. Bring to the Doctor's attention any outstanding or urgent reports that are required for Outpatient appointments, ward rounds etc. Typing hospital post mortems. Distributing signed Coroner's post mortem reports in accordance with H.M. Coroner guidelines to Consultants, General Practitioners and other agreed healthcare workers.
About us
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.
Our services:
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements:
Rated Outstanding by CQC Inspection August 2018 Top 100 places to work in the NHS (NHS Employers & Health Service Journal) National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme.
Job description Job responsibilities
Please see attached job description and person specification for detailed description of the PMS role.
Person Specification
Qualifications Essential
RSA/OCRIII typing or equivalent Work processing skills Audio-typing skills Knowledge of medical terminology
Desirable
AMSPAR or equivalent experience Shorthand skills/speed writing
Experience Essential
2 years' experience as medical secretary Excellent IT skills with knowledge of experience of Microsoft office products
Desirable
Previous experience within the NHS
Skills Essential
Self-motivated and able to work with limited supervision Ability to manage difficult/sensitive situations Able to use own initiative and manage/prioritise own workload Excellent communication skills Ability to accurately maintain computerised and manual filing/documentation system Ability to work as part of a team
Desirable
Knowledge of Hospital IT systems
Other Essential
Able to work the hours and duties required by the post Able to adopt flexible approach when required Excellent interpersonal skills Ability to build and maintain good working relationships within a team Comply with Trust policies and procedures Understanding of confidential nature of role and awareness of Data Protection Act Ability to withstand pressures of work
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Mersey and West Lancashire Teaching Hospitals NHS Trust
Address Warrington and Halton Teaching Hospitals Foundation Trust
Lovely Lane
Warrington
WA5 1QG
United Kingdom
Employer's website https://www.merseywestlancs.nhs.uk/ (Opens in a new tab)