About this role
Job summary The Children in Care Administration Assistant provides essential administrative and secretarial support to a busy safeguarding team. The role involves managing communications, maintaining accurate patient records, coordinating appointments and reports, and supporting clinicians to ensure efficient, timely care for children in care
Main duties of the job
Provide comprehensive administrative and secretarial support to the Children in Care team. Manage incoming calls, emails and enquiries, ensuring timely responses. Maintain accurate patient records on systems such as SystmOne and PAS. Provide comprehensive administrative and secretarial support to the Children in Care team. Manage incoming calls, emails and enquiries, ensuring timely responses. Maintain accurate patient records on systems such as SystmOne and PAS. Liaise with professionals, social workers and external organisations. Support general office functions.
About us
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.
There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.
Statement on the Use of AI
We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.
Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.
We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.
Job description Job responsibilities
Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us.
Person Specification
Qualifications Essential
Good General Education - GCSE /Level A-C including English and Maths or equivalent. NVQ level 3 Business and Administration or equivalent level of knowledge and experience RSA II text and word processing or equivalent level of knowledge and experience
Desirable
Administration qualification - or willingness to undertake Courses endorsed by the Trust ECDL or alternative IT qualification or equivalent level of knowledge and experience
Experience Essential
Evidence of previous administration or secretarial experience in a busy environment Previous experience of record keeping and filing systems Experience of organising and prioritising own workload, working in a busy environment, and meeting deadlines
Desirable
Previous NHS Administration experience Use of computerised record systems
Skills Essential
Good communication skills with the ability to communicate effectively at all levels Professional telephone manner Knowledge of Microsoft Office including Word, Excel and Outlook Able to work as part of a team but also independently, with minimum supervision Able to work on own initiative within guidelines
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name East Sussex Healthcare NHS Trust
Address Centenary House
1a The Avenue
Eastbourne
BN21 2XY
United Kingdom
Employer's website http://jobs.esht.nhs.uk/ (Opens in a new tab)