About this role
Job summary
The Infection Prevention & Control (IPC) Secretary provides high-quality administrative and secretarial support to the Infection Prevention & Control Team, ensuring the effective and efficient delivery of services across East Sussex Healthcare NHS Trust.
This is a varied and pivotal role within a busy, dynamic environment, supporting the day-to-day operations of the IPC service. Key responsibilities include diary management, coordination of meetings, minute taking, and the preparation of reports, presentations, and correspondence. The post holder will work closely with a wide range of stakeholders, including clinical teams, microbiology services, general practitioners, patients, and external partners.
The role requires the handling of sensitive and confidential information, including infection surveillance data and patient-related records, ensuring accuracy, discretion, and compliance with data protection and governance standards.
The IPC Secretary also supports service delivery by coordinating training programmes, audits, meetings, and key initiatives such as the Infection Control Link Programme. The post holder will contribute to the monitoring and reporting of service activity, maintain databases, and assist in the organisation of events, study days, and educational activities that promote infection prevention and control across the Trust.
Main duties of the job
Working both independently and as part of a wider administrative team, the post holder will provide flexible support, including cross-cover where required, to ensure a responsive and high-quality service.
This is a rare and exciting opportunity to join a small, friendly, and highly skilled team dedicated to patient safety and high standards of care. The role is ideally suited to an organised and motivated individual with an interest in infection prevention and healthcare quality, whose contribution will directly support the Trust's ability to prevent and manage infections and respond effectively to outbreaks.
About us
A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.
There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.
Statement on the Use of AI
We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.
Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.
We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.
Job description Job responsibilities
Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us.
Person Specification
Qualifications Essential
Stage II RSA typing equivalent / or able to demonstrate typing skills Good general level of education to GCSE level or equivalent with English
Desirable
ECDL Apprenticeship in Business Administration
Experience Essential
Experience of working in a secretarial capacity Experience of handling difficult situations Experience of working in a busy environment
Desirable
Previous experience in a healthcare related environment Events co-ordination
Skills Essential
High quality word processing skills and fast accurate typing Knowledge of Microsoft Office and ability to create spreadsheets, manage data and produce reports using Excel Ability to take minutes Ability to work well within a team and act on own initiative taking decisive actions with no managerial input Ability to work effectively in a pressurised environment and handle difficult situations To be able to prioritise own workload and meet deadlines Ability to deal sensitively with patients, relatives and visitors, some of whom may be irate or distressed Good communication skills Ability to maintain confidentiality at all times Ability to undertake further training if required Car driver with up to date driving licence and means of own transport
Desirable
Ability to learn new skills quickly Complex Excel skills
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name East Sussex Healthcare NHS Trust
Address Eastbourne District Hospital
Kings Drive
Eastbourne
BN212UD
United Kingdom
Employer's website http://jobs.esht.nhs.uk/ (Opens in a new tab)