About this role
Job summary
Are you an experienced workforce professional with a passion for improving medical staffing, strengthening governance, and delivering high-quality job planning processes? We are seeking a proactive and collaborative Job Planning & Medical Staffing Manager to join our Medical Workforce team and play a key role in shaping how we support our Consultant, SAS, and Resident Doctor workforce.As the Job Planning & Medical Staffing Manager, you will lead the end-to-end delivery of the Trust's medical job planning cycle, ensuring compliance with national terms and conditions, robust governance, and a consistent, fair approach across all specialties. You will also oversee and manage the medical staff team, supporting resident doctors' rotation, drive the 10-point plan, effective workforce utilisation, and high-quality operational processes.
This is a pivotal role requiring experience of supporting clinical leaders in job planning, excellent communication, strong analytical skills, and the ability to work confidently with senior clinical leaders, operational managers, and corporate teams.
Main duties of the job
The role involves collaborating with various stakeholders such as Chief Medical Officers, Medical education colleagues, Finance, and lead the medical staffing team to ensure a responsive, comprehensive and professional service is delivered to all stakeholders.They will also provide a central access point for expert medical workforce support and advice, to enable the delivery of Trust priorities and support the services with robust decision-making advice and information. The post holder will constructively challenge, with a view to improving, all aspects of medical staffing operational performance across the Trust.Support the Assistant Director of Medical Workforce & Medical Education with the implementation of job plans and medical policies and interpret national guidelines to ensure best practice is reflected in Trust policies and processes.The postholder will be responsible for maintaining and reviewing Medical Workforce policies (e.g., annual leave, job planning etc.)
About us
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development Widening access (anchor institution) and employability Improving the experience of staff with disability Improving the EDI literacy and confidence of trust staff through training and development Making equalities mainstream
Job description Job responsibilities
The post holder will be required to line manage the Medical Staffing function on a day to-day basis, overseeing junior doctor rotations, terms and conditions for all grade of medical staff across the trust and supporting the Divisions with recruitment of medical staff in corroboration with recruitment team.
Work with Assistant Director of Medical Workforce and Education on the design, development, negotiation, implementation and monitoring of all operational matters related to pay, contracts, terms and conditions for all doctors employed by the Trust.
Ensure processes are in place for the review and smooth running of all medical rotas and on-call rotas in collaboration with rota coordinators.
Develop strategic medical staffing capacity across the Trust through effective collaboration and management of the Rota Coordinators.
Support the Assistant Director of Medical Workforce & Medical Education in the delivery of Trust priorities, in particular, managing the Medical Workforce Cost Improvement Plan workstreams across the Lewisham & Greenwich NHS Trust.
Support the Assistant Director of Medical Workforce & Medical Education to develop and maintain a local medical workforce plan to enable the service to meet present and future service challenges and financial targets ensuring appropriate stakeholder involvement.
Person Specification
Qualifications Essential
Educated to degree level Management/leadership qualification or equivalent experience
Desirable
Prince 2 Educated to masters degree level or equivalent experience
Experience Essential
Competent in all aspects of, job planning system administration, Appraisal management and ESR systems. Highly developed operational medical workforce experience within the NHS or other healthcare setting Experience of analysing and presenting workforce information, including drawing conclusions and making recommendations Demonstratable understanding of Job Planning for medical staff groups. Experience of working with all grades of medical staff including Consultants, SAS doctors and resident and locally employed doctors Experience with SARD JV and Allocate systems Experience of project management in the NHS Environment Experience in improvement programmes within the NHS Environment Experience manipulating large quantities of data and preparing analysis and reports, including complex formulas in spreadsheets Experience of managing a diverse team utilising the full spectrum of HR practices Experience of working across boundaries to develop networks with key stakeholders
Desirable
Allocate certification
Knowledge Essential
Proficient in the use of Microsoft office: Word, Excel, access and Power-point Knowledge of Medical Revalidation and appraisal processes for Trust appointed staff. Understanding of work scheduling and exception report for junior doctors. Good analytical and problem-solving skills Ability to analyse highly complex data/information and make judgements/draw conclusions - including Ability to respond to unexpected demands
Personal Qualities Essential
Ability to work independently and make autonomous decisions Strong communication skills both written and verbal - able to provide and receive highly complex, sensitive information and use persuasion, influencing and negotiation with individuals and groups including stakeholders Ability to embrace, lead and drive change Ability to organise and prioritise own workload and direct the work of others and adjust plans as required both in the short and long term Able to work flexibly to meet the demands of the role Able to concentrate with frequent interruption and unpredictable work demand. Demonstrates a strong desire to improve performance and services
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Lewisham and Greenwich NHS Trust
Address Cross Site University Hospital Lewisham, Queen Elizabeth Hospital,
Woolwich
SE18 4QH
United Kingdom
Employer's website https://www.lewishamandgreenwich.nhs.uk/ (Opens in a new tab)