About this role
Job summary
The Head of Planning & Portfolio Management Office (PMO) will play a key role in delivering the Trust's Annual Business Plan priorities. Their main function will be to oversee the development and delivery of all of the Trust's Annual Business Plan and the annual major projects and programmes each year through effective development and management of the Trust's Portfolio Management Office. This includes ensuring that it provides comprehensive and well governed support and assurance across all the Trust's major programmes.
The role involves working closely with divisional and corporate team partners to ensure accuracy and timeliness of programme delivery and reporting which will require both a supportive, coaching approach and ability to provide challenge. This role provides PMO and planning professional management, training and support of any embedded divisional roles.
This post is responsible for the co-ordination and delivery of planning activity across the Trust. This includes supporting the operationalisation of Trust strategy, co-ordinating service line planning, overseeing the business case process and the Annual Business Planning round.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
Within the directorate, working closely with the Divisional Medical Directors, Head of Improvement and Head of Transformation, the post holder will collaboratively pull together major programmes and manage them under a single umbrella and governance structure. They will ensure programmes are aligned and duplication is avoided, built and follow a programme approach underpinned by clear PMO and transformation principles, understand and manage interdependencies along with identifying, deriving and reporting the optimum benefits from our programmes.
A key function will be benefits realisation tracking, calibration and evaluation at a corporate level.
The Head of Planning & PMO will be responsible for managing an integrated approach to the implementation of the Trust's strategy, along with driving forward collaborative working with other PMOs in the wider health economy and the embedded PMO and projects across corporate (i.e. digital and estates) and in the Divisions.
The Head of Planning and PMO will support the Deputy Director in the development anddelivery of the annual planning round with the Divisions including the development of theannual business framework, business planning process and submission and productionof the Trust Annual Plan publication.
A key area of focus will be supporting the Trust's financial recovery programme and ensuring the schemes that form the Trust's Financial Improvement Programme (FIP) follow process.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure.
PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY.
If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment manager for this post who will put you in touch with the recruitment team. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description Job responsibilities
Establish and operate the corporate Portfolio Management Office and processes and its working arrangement with embedded project management process within divisions and corporate areas, negotiating timescales and delivery plans with stakeholders. Oversee the development and delivery of all of the Trusts Annual Business Plan and the annual major projects and programmes each year through effective development and management of the Trusts portfolio management office. Manage the whole lifecycle through to effective closure of a number of programmes relating to the Annual Business Plan and/or where agreed, in line with the Trust strategy ensuring excellent governance throughout. Provide PMO and planning line management for the corporate function, in addition to training, professional management and support of any embedded divisional roles. Ensure programmes are aligned and duplication is avoided through detailed highly complex analysis, and that these are built and follow a programme approach underpinned by clear PMO and transformation principles: following this analysis, understand and manage interdependencies along with identifying, deriving and reporting the optimum benefits from our programmes. Support the Deputy Director in the development and delivery of the annual planning round with the Divisions including the development of the annual business framework, business planning process and submission and production of the Trust annual plan publication. Supporting the Trusts financial recovery programme and ensuring the schemes that form the Trusts Financial Improvement Programme (FIP) follow process. Following ongoing and detailed analysis, manage the whole lifecycle of programmes of work containing multiple projects, reporting on progress and managing risks and issues, acting as a point of escalation for the team. Deliver detailed programme performance and progress reports to the Directorates Deputy and Lead Director and prepare papers and reports for corporate committees and Boards. Manage the delivery of benefits and track realisation of project / programme outcomes.
For further information please see attached job description
Person Specification
Qualifications Essential
Educated to master's degree level or demonstrable equivalent experience Relevant Project Management qualification PRINCE 2, MSP or other project management qualification Significant experience training / experience in programme management Evidence of continuing CPD
Aptitude & Abilities Essential
Proven ability to draw complex qualitative and quantitative information from a range of sources and present it in a clear and concise way. Proven ability to negotiate on difficult and contentious issues including performance and change. Proven ability to effectively plan and think strategically and analyse and resolve problems in a multidisciplinary environment. Good analytical skills with an ability to analyse and consider highly complex information and develop a range of options. Demonstrate the ability to plan over the short, medium and long term altering plans to fit with the rapidly changing environment. Proven ability to produce and present reports of the standard required by Trust Board, Trust Management Executive and other Trust and Division forums as required.
Knowledge Essential
Extensive demonstrable experience of leading change projects and wider programmes of work. Demonstrable experience of delivering complex programmes. Experience of NHS business planning and development of annual plans Experience of developing strategic plans and overseeing the delegated delivery of strategic frameworks and strategic plans Demonstrable experience of interpreting national policy and implementing this through programmes of work. Previous demonstrable experience of managing budgets.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name University Hospitals Plymouth NHS Trust
Address Brittany House
Brest Road
Plymouth
PL6 5YE
United Kingdom
Employer's website https://www.plymouthhospitals.nhs.uk/ (Opens in a new tab)