About this role
Job summary
The Deputy Head of Estates is responsible for the operational management of building and engineering services for University Hospitals Plymouth NHS Trust (the Trust), and management of the building infrastructure including the wider Trust-managed estate. This includes staff leadership for the Estates operational teams covering Electrical, Mechanical and Building services. The post holder has responsibility for ensuring that engineering maintenance, including contract work, is carried out to appropriate standards and specifications. The post holder provides expert specialist and professional building and engineering expertise to other estates staff, Directors, Senior Management, and Trust Board, and provides advice to external organisations and agencies. The post holder will undertake Authorised Person responsibilities in relation to a variety of disciplines.
***Preference will be given to internal Trust staff, as well as 'Priority' and 'At Risk' status including NHS At Risk staff throughout Devon who are able to display recent relevant experience as dictated by the Person Specification.***
Main duties of the job
Lead, manage and take budgetary responsibility of the estates function across all sites for the Trust, with an annual budget of £10m and circa 50 staff.
Deliver key performance outcomes and ensure that the buildings and engineering systems are safe, compliant, fit for purpose and enhance patient care. Key domains include:
Planned preventative maintenance services.
Reactive and emergency estates services.
Oversight of engineering works funded by capital.
Electrical, Mechanical and Building infrastructure.
Backlog maintenance and capital improvement projects.
Specialist engineering contracts.
Design, implement and evaluate a quality assurance and controls process for all procedures to include Construction, Design and Management (CDM) Regulations for all works.
Ensure that all estates and engineering works, regardless of size and complexity are fully auditable, compliant with Trust standing financial instructions/scheme of delegation, fully risk assessed and safely delivered within statutory requirements.
Provide specialist engineering advice for the Trust and deliver Authorised Person responsibilities across a range of disciplines.
Compile and regularly review risks relating to the Estate.
Deputise for the Head of Estates as required.
About us
We are a people business - where every member of staff matters and can make a difference. Patients are at the heart of everything we do. Joining University Hospitals Plymouth NHS Trust means becoming part of a team of dedicated staff, who are committed to leading the way through innovation, clinical excellence and great customer care. The Trust has great opportunities for career development in a highly progressive working environment. We offer all of this in a vibrant, modern city with a historic reputation for adventure. PLEASE NOTE THAT ALL COMMUNICATION WILL BE ELECTRONIC, PLEASE CHECK YOUR EMAIL ACCOUNT REGULARLY. If you have any issues with applying online and need additional support including reasonable adjustments with the application process please contact the recruitment manager for this post who will put you in touch with the recruitment team. We recognise that work life balance is important for our colleagues and so we invite requests from applicants around less than full time/flexible working for our advertised roles. Please contact the recruiting manager to discuss this prior to your application submission. We commit to giving this full consideration in each case. We encourage people from diverse backgrounds to apply for our roles, as diversity strengthens our teams. It is sometimes necessary to close vacancies before the closing date. If you have not heard from us within 4 weeks of the closing date, please assume that you have not been shortlisted.
Job description Job responsibilities
Operational Engineering Services
Manage, monitor and co-ordinate all maintenance activities ensuring compliance with relevant current legislation, NHS guidance, health and safety, standards, codes of practice, Trust polices, regulations and in particular the Electricity at Work Act.
Advise the Head of Estates on all aspects of maintenance performance, ensuring compliance, and that the service is safe and delivered within budget.
Be responsible for the recording of, monitoring, review and provision of reports to the Head of Estates on the planned preventative maintenance services (PPM) and the responsive maintenance service. Ensuring that work carried out is recorded appropriately and that these services are delivered in the most cost-effective way and within budget.
Manage the provision of specialist services and contracts for external contractors and specialist services personnel working on the Estate ensuring, supervision, training, quality outputs and control.
Provide specialist technical input into tender specifications and working with procurement, obtain quotes or tenders for engineering services ensuring that every contractor has a contract, and that Trust procurement rules, and standing financial instructions are adhered
Carry out Authorised Person duties in support of the rota as required.
Prepare, implement and evaluate short, medium and long-term plans for the replacement or upgrading of engineering plant, equipment, engineering systems and engineering infrastructure.
Be responsible for the delivery or overview of any engineering schemes funded from the capital programme to be delivered on time within budget and to the necessary quality standards. This includes the provision of necessary and regular reports on progress to the Capital Investment Group, Head of Estates, and Director of Infrastructure & Site Services as required.
Develop and utilise the Trusts Building Management System so that it provides greater control and operation of the building. Work with the Trusts Energy Manager to develop the controls systems so that they provide opportunities for improved environmental sustainability and reduced cost.
Further detail of this job description can be found in the full document attached.
Person Specification
Qualifications Essential
Masters qualification or equivalent demonstrable experience in estates management. Authorised person HV/LV and or mechanical systems. Membership of relevant recognised professional body or working towards professional status.
Desirable
Chartered Engineer Status.
Knowledge and Experience Essential
Track record of delivery in a Senior Engineering role. Proven working knowledge of NHS technical documentation, British Standards, regulations, legislation and codes of practice, health & safety legislation and Trust policies procedures and standing financial instructions. Proven knowledge and demonstrable experience of Building Management Systems and Computer Aided Facilities Management Systems. Demonstrable experience of working with complex engineering systems Demonstrable management experience in leading a team.
Desirable
Proven knowledge and demonstrable experience of NHS procedures, standards and governance requirements. Demonstrable experience of working within an acute NHS Trust. Demonstrable experience of interpreting Department of Health policies.
APTITUDE & ABILITIES Essential
Demonstrable experience of risk management Excellent written communication skills, including report writing, problem solving, decision making and analytical skills. Demonstrable experience in the use of a wide range of Microsoft packages with keyboard skills including writing corporate documents.
Desirable
Proven working knowledge of AutoCAD Proven knowledge of Datix risk management system
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name University Hospitals Plymouth NHS Trust
Address University Hospitals Plymouth NHS Trust
Derriford Road
Plymouth
PL6 8DH
United Kingdom
Employer's website https://www.plymouthhospitals.nhs.uk/ (Opens in a new tab)