About this role
Job summary
Looking for flexible work in the NHS?
The Flexi-Bank is a collaborative staff bank hosted by Royal Surrey NHS Foundation Trust in partnership with Surrey and Borders Partnership NHS Foundation Trust, offering greater choice, flexibility and access to a wider range of opportunities across both organizations.
Who join the Flexi-Bank?
Work flexibly - choose shifts that suit your lifestyle and availability
Access more opportunities - pick up shifts across mental health, community and acute care settings
Get paid fairly and on time - competitive rates and fast access to earnings through Stream
Stay supported - benefit from training, development and guidance from our dedicated Temporary Staffing Team
Be part of something bigger - join a growing collaborative of NHS Trusts across Surrey
Main duties of the job
Surrey and Borders Partnership NHS Foundation Trust is looking for someone who will be Responsible for the day-to-day support for managers and applicants through the recruitment and on-boarding processes within SABP. Ensuring that recruitment and ESR processes are completed safely, accurately and within the service's key performance indicators. Provide assistance to the HR Department by dealing with routine HR queries, organizing and minuting meetings, including employee relations hearings, and provision of general administrative support to the HR Team.
Suitable for someone whoHas a passion for providing a high quality, effective and robust service and who sees the link between good recruitment and HR practices and the services we provide in supporting vulnerable adults and children. Is looking to develop their HR career in a busy and challenging environment to develop and establish effective working relationships to ensure the delivery of high quality services.
Location: Surrey and Borders Partnership NHS Foundation Trust HQ, 18 Mole Business park, Leatherhead KT22 7AD
Working pattern: 3 days a week from 9AM to 5PM
About us
Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We provide support to a population of 1.3 million across 140 services.
We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.
This role is working within i-access, a successful, countywide drug and alcohol treatment service for Surrey residents delivering tier 2, 3 and 4 substance misuse interventions across 3 main bases and 25 satellite locations. i-access is run collaboratively by SABP, PH / SCC and Via under a cooperative agreement which is one of partnership and transparency and contributes to Surrey Heartlands wider strategic ambitions.
Job description Job responsibilities
Responsible for the end-to-end processing of recruitment from contacting managers to recruit to their vacancy posts on receipt of leaver notifications and to ensure that jobs are advertised within agreed KPIs. Ensure all recruitment documentation is issued in the correct format with relevant inclusions or exclusions and ensure that they meet Trust branding requirements. Validate interview panel scores taking into account applications from those with a protected characteristic to ensure that selection has been fair and equitable. Support the Recruitment Administrators to ensure that they process all NHS Mandatory pre-employment checks thoroughly and in line with the Recruitment policy and procedure. Responsible for ensuring thorough investigation of information provided on application form is true and correct, through use of own initiative in seeking confirmatory sources of information. Responsible for ensuring the work output is of high quality and carried out to a high standard, ensuring that all recruitment administration is carried out in a timely manner, meeting internal deadlines, quality standards and KPIs, relevant national frameworks and legal requirements. Ensure that all ESR input is completed accurately and in line with the payroll deadlines for staff to be paid correctly and on time. Responsible and accountable for ensuring that the appropriate level of Disclosure and Barring Service (DBS) check is carried out for all applicants Completion of positive DBS risk assessments for review by HR Business Partner. Responsible for ensuring all manual and electronic records on vacancies and candidates are continually maintained and filed correctly and in accordance with Trust guidelines. Advise and coach recruiting managers on recruitment process and best practice as necessary (such as DBS, United Kingdom Visas and Immigration (UKV&I), employment checks and Trust requirements). Assist the Recruitment Specialist and Recruitment Advisers in the review of processes, procedures and systems to support continuous service improvements, developing, recommending, initiating and implementing changes to promote the use of up to date methods and technologies (where available) to improve quality control, efficiency and cost-effectiveness. Ensure that any information/new procedures/processes are implemented and applied consistently. Act as Registration Agent for issuing Smartcards in compliance with the CIS standards and for problem solving issues that arise for employees trying to use their Smartcard Advising, facilitating, coordinating and scoring assessments. Responsible for providing confidential administrative support to the HR team, including the organisation of meetings/events, providing support with HR hearings and assisting in HR processes. Deal with internal and external enquiries, sometimes difficult or sensitive, in a timely and appropriate manner with the aim of resolving the issue. Providing and receiving complex and sensitive information, both verbal and written. Organise meetings, identifying and securing suitable facilities and ensuring that the needs of the attendees are met e.g. catering arrangements; disabled facilities. Act as minute secretary for HR meetings with responsibility for preparation and distribution of papers, taking and transcribing of comprehensive and accurate minutes and ensuring that all relevant actions arising from meetings are dealt with as appropriate. Have knowledge of Trust systems such as ESR and SBS and accurately be able to enter/extract/amend information as appropriate Provide mutual support to the team during times of workload pressure Responsible for managing own workload and working independently or as part of a team; prioritising and organising workload to meet the demands of the directorate, including, photocopying, organising meetings, and providing hospitality as required. Compose non-clinical routine and non-routine correspondence for the Team. Work flexibly to support the team and ensure cover during hours of operation.
Person Specification
Qualifications Essential
Educated to A Level standard or CIPD Level 3 with 1 year experience in an HR environment or 3 years experience in an HR environment
Experience Essential
Experience of working in a recruitment or HR administration role Experience working in an office environment using Microsoft Office including Word, Excel and PowerPoint Good working knowledge of administrative processes e.g. electronic filing systems and formatting documents/reports Experience handling confidential information
Desirable
ESR and TRAC System
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Royal Surrey NHS Foundation Trust
Address Surrey and Borders Partnership NHS Foundation Trust HQ
18 Mole Business park
Leatherhead
KT22 7AD
United Kingdom
Employer's website https://www.royalsurrey.nhs.uk/ (Opens in a new tab)