About this role
Job summary
***INTERNAL APPLICANTS ONLY***
An exciting opportunity has arisen for a 6 month fixed term Assistant Medical Secretary post within our Neurology team.
The purpose of this job is to provide secretarial support to the Neurology service.
This job description is not intended to be an exhaustive list of duties, but merely to highlight the current main responsibilities of the post. The Trust reserves the right to change terms from time to time. Along with your main duties; you will also be expected to carry out any other duties that are reasonably asked of you. It may be reviewed from time to time in agreement with the post holder and line manager of the Service Unit. The post holder will be required to comply with all policies and procedures issued by and on behalf of Wye Valley NHS Trust.
Main duties of the job
Audio typing and reviewing patient letters and reports from digital dictation.
Forwarding letters/reports by either: post, telephone or e-mail as required.
Answering departmental phone calls in a courteous and professional manner.
To liaise with patients and provide non clinical advice such as dates and time of clinic appointments.
To be able to assess nature of enquiry and deal with appropriately, asking advice from the Band 4 Medical Secretaries if necessary.
Open, prioritise and date stamp mail daily.
To take responsibility for ensuring referrals are date stamped on day of arrival.
Maintain a full and comprehensive knowledge of medical and drug terminology, theoretical knowledge of procedures carried out within the department.
To use own initiative and manage own work load under the guidance of the Band 4 Medical Secretary.
Ensure all patient notes retained in the office, or sent out of the office, are traced on the EPR system.
Download patient's results from EPR and Apex system on request from consultant.
For further information please see job description and person specification.
About us
Wye Valley NHS Trust is a member of an NHS Foundation Group with South WarwickshireUniversity NHS FT, George Eliot Hospital NHS Trust and Worcestershire Acute NHS Hospitals Trust.
Located on the border with Wales in the shadow of the Black Mountains, we provide acute and community services across Herefordshire and into parts of Powys and run Hereford County Hospital and the community hospitals in Bromyard, Leominster and Ross-on-Wye.
We are a progressive and forward looking trust with ambitious plans to improve quality and integrate patient pathways through close collaborative working with our partners to deliver the quality of care wed want for our family and friends.
More than 3,000 people work for the Trust they tell us its a great place to work, blending the busyness of a DGH with the benefits of working in a beautiful rural and unspoilt county like Herefordshire.
We can offer a great work-life balance and have a fine tradition of working with staff to help them achieve their full potential.
Russell Hardy, Trust Chairman: "The strength of the Trust is its amazing staff; a great place to work, a great place to develop your career and a great place to reach your potential."
Our values -Care, Accountability, Respect and Excellence - are at the heart of all we do. We believe in providing the right care in the right place at the right time.
Job description Job responsibilities
For more information about the role and responsibilities please see the attached job description and person specification.
Person Specification
Education & Qualifications Essential
English GCSE or equivalent RSA III Typing/Word processing
Desirable
ECDL Qualification
Skills, Knowledge & Abilities Essential
To be able to write and communicate clear concise messages involving medical terminology Ability to effectively communicate with all levels of personnel including medical professional, outside agencies and patients both verbally and in writing. To comprehend instructions containing medical terminology Provide and receive routine information requiring tact/provision of sensitive information upholding patient confidentiality An understanding of a range of work/office procedures
Desirable
Knowledge of patient management system
Experience Essential
Previous secretarial experience or equivalent experience Previous medical secretarial experience
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Wye Valley NHS Trust
Address Wye Valley NHS
Union Walk
Hereford
HR1 2ER
United Kingdom
Employer's website https://www.wyevalley.nhs.uk/ (Opens in a new tab)