About this role
Job summary Administration Assistant Band 3 - £25,760 - £27,476 per annum 37.5 hours per week Derwent Centre, Harlow
This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue an administrative career in the NHS. The successful candidate will be expected to work in the organisation providing services in a professional, efficient, friendly and polite manner.
The role will involve providing support to clinical colleagues with administrative tasks.
You must be able to build effective working relationships, be approachable and accessible with a flexible approach to work.
If you're shortlisted for this post, your interview will take place on 29 June 2026
Main duties of the job
Answering telephone calls/queries Uploading and scanning documents. Taking meeting minutes. Collating data and maintaining spreadsheet Opening referrals on the EPR and uploading referral information. Checking and updating patient demographics on the EPR Collating and printing assessment packs Ordering Logging faulty equipment Room bookings
About us
Valuing you. Recognising your dedication. At EPUT, we look after you.
Receive supervision and support to help you fulfil your potential. Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks. If you need help, we provide mental health and wellbeing services, occupational health advice and counselling. Benefits
27 days holiday, plus bank holidays, rising to 33 days after 10 years' service. Excellent pension of up to 14.5% of your pensionable pay. Staff discounts include Blue Light Card, NHS discount offers, and staff benefits. £8K relocation package if you move to Essex to join us Season ticket loans are interest-free to cover the cost of travelling to and from work via tram, rail, or bus. Work that wraps around your needs
Job share: Applications for job shares are welcomed.
Job description Job responsibilities
To operate as a centralised department providing a comprehensive administration service and functions within the Trusts Localities. The service will ensure the timely and accurate recording of all activity across services using Trust information systems. The service will require a team approach to ensure cover for absence across all services / locations. Post holders, as appropriate, will be required to provide administration duties on behalf of these services. Due to the nature of the role a strong emphasis is placed on safeguarding confidentiality and this forms a pre-requisite for every Administration Assistant. Be responsible for ensuring all correspondence is accurately and appropriately presented using Trust and department procedures. To be skilled and experienced in the full range of administration practices, software programmes and specialised functional terms. Use own initiative to organise, prioritise and coordinate workload ensuring that deadlines are met. Administrative duties as requested by the Area Administration Lead including transcribing of minutes, or notes of meetings, via various processes if required. Recording and storage of accurate data for required areas of the administration service. Provide and assist in the provision of audit data when required
Person Specification
Education Essential
Grade achieved
Knowledge Essential
Literature in IT and Microsoft word packages
Desirable
Knowledge of EPR system such as Paris
Skills and Experience Essential
General administration experience
Desirable
proven experience of working in an admin role for the NHS
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Essex Partnership University NHS Foundation Trust
Address Derwent Centre
The Derwent Centre
Harlow
CM20 1QX
United Kingdom
Employer's website https://eput.nhs.uk/ (Opens in a new tab)