About this role
Job summary
The Finance Administrator will provide professional financial and administrative support to the Finance Team, ensuring the smooth operation of accounting, reporting, and transactional processes. The role combines accuracy, attention to detail, and effective communication to maintain financial integrity across the organisation.
The post-holder will work closely with operational managers, the Senior Management Team, and external stakeholders to ensure timely processing of financial information and compliance with internal controls and governance standards.
Main duties of the job
Financial Administration
Process and manage day-to-day financial transactions including invoices, purchase orders, and expense claims. Maintain accurate financial records and filing systems in line with organisational policies and data protection requirements. Reconcile accounts and perform basic ledger entries to support financial reporting. Assist with payroll processing, ensuring timely and accurate payments. Support month-end and year-end accounting processes. Reporting & Compliance
Stakeholder Liaison
Systems & Process Improvement
About us
DrPA has been operating in secure environments since 2014 providing General Practitioner services and we are now growing to provide a complete healthcare service at Manston STHF & Western Jet Foil. This will be delivered directly or through a range of specialist partners who are experts in their field. We deliver our services based on our ethos of CARE:
Compassionate care that is trauma informed and supportive Assurance that care is evidence-based & demonstrates high quality outcomes for our patients Respectful of peoples cultural and religious beliefs
Empowerment We centre each resident by co-creating holistic care plans that treat their needs and equip them to self-manage their wellbeing.
Job description Job responsibilities
About Us
DrPA has been operating in secure environments since 2014 providing General Practitioner services and we are now growing to provide a complete healthcare service at Manston STHF & Western Jet Foil. This will be delivered directly or through a range of specialist partners who are experts in their field. We deliver our services based on our ethos of CARE:
Compassionate care that is trauma informed and supportive Assurance that care is evidence-based & demonstrates high quality outcomes for our patients Respectful of peoples cultural and religious beliefs Empowerment We centre each resident by co-creating holistic care plans that treat their needs and equip them to self-manage their wellbeing.
Job Summary
The Finance Administrator will provide professional financial and administrative support to the Finance Team, ensuring the smooth operation of accounting, reporting, and transactional processes. The role combines accuracy, attention to detail, and effective communication to maintain financial integrity across the organisation.
The post-holder will work closely with operational managers, the Senior Management Team, and external stakeholders to ensure timely processing of financial information and compliance with internal controls and governance standards.
Key Responsibilities
Financial Administration
Process and manage day-to-day financial transactions including invoices, purchase orders, and expense claims. Maintain accurate financial records and filing systems in line with organisational policies and data protection requirements. Reconcile accounts and perform basic ledger entries to support financial reporting. Assist with payroll processing, ensuring timely and accurate payments. Support month-end and year-end accounting processes.
Reporting & Compliance
Prepare financial reports, summaries, and spreadsheets for internal teams and management. Assist in monitoring budgets, expenditure, and variance reports. Support compliance with statutory, audit, and regulatory requirements. Provide information and documentation to support internal and external audits. Supports site KPIs by ensuring accurate and timely financial processing, maintaining compliance with audit and regulatory standards, and providing reporting that enables operational managers and senior leadership to meet budget, expenditure, and efficiency targets.
Stakeholder Liaison
Act as a point of contact for internal and external stakeholders on financial queries. Work collaboratively with operational teams to ensure accurate and timely financial processing. Support communication with suppliers, contractors, and other financial partners.
Systems & Process Improvement
Maintain and update financial systems and databases. Identify opportunities for improved efficiency and accuracy in finance processes. Support implementation of new finance procedures, software, or tools.
Essential Criteria
Proven experience in finance administration, accounts, or bookkeeping. Strong numerical and analytical skills. Excellent attention to detail and organisational skills. Proficient in Microsoft Office Suite (Excel, Word, Outlook) and finance software. Ability to maintain confidentiality and professionalism. Strong communication skills, both written and verbal. Ability to work independently and collaboratively in a fast-paced environment. Commitment to DrPA Secures CARE ethos.
Desirable Criteria
Experience working in secure, operational, or public sector environments. Knowledge of payroll, VAT, or procurement processes. Experience with financial reporting and budgeting. Familiarity with compliance and audit requirements in regulated organisations. General Information
The post holder may be required to perform other relevant and appropriate duties as reasonably needed. This list of duties and responsibilities is not exhaustive. This job description is subject to regular review and appropriate modification.
Benefits
Pension salary scheme available
Employee Assistance Programme (EAP): confidential 24/7 support
Access to perks at work
Disclosure and Barring Service Check & CTC Clearance
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
This post will require the holder to undertake and successfully complete the Counter Terrorism Clearance (CTC) process.
Please note, in order to apply, all applicants need to have been living in the United Kingdom (with residency in the UK, such as UK/Irish/EU Passport, or an Indefinite Leave to Remain Visa) for the last 5 years with no more than a 28 day break being outside of the UK and no gaps in employment during this time.
EMAIL CV TO: [email protected]
Shortlisted candidates will be asked for RTW, DBS/CTC consent and references.
Person Specification
Experience Essential
Proven experience in finance administration, accounts, or bookkeeping. Strong numerical and analytical skills. Excellent attention to detail and organisational skills. Proficient in Microsoft Office Suite (Excel, Word, Outlook) and finance software. Ability to maintain confidentiality and professionalism. Strong communication skills, both written and verbal. Ability to work independently and collaboratively in a fast-paced environment. Commitment to DrPA Secures CARE ethos.
Desirable
Experience working in secure, operational, or public sector environments. Knowledge of payroll, VAT, or procurement processes. Experience with financial reporting and budgeting. Familiarity with compliance and audit requirements in regulated organisations.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name DoctorPA Secure LTD
Address Manston Detention Centre
Manston Holding Centre
Manston Road
Ramsgate
Kent
CT12 5BS
United Kingdom
Employer's website https://www.drpasecure.co.uk/ (Opens in a new tab)