About this role
Job summary
The post holder will work as an integral part of the clinical team ensuring that there is a seamless approach to the provision of non-clinical services they will be aligned to a speciality or cluster of theatres working closely with others.
They will assist the Lead Theatre Practitioners and clinical staff within the service area to ensure appropriate and effective delivery of services in order to maintain the patient environment and services to patients.
The Theatre Services Coordinator will collaborate co-operatively with colleagues, as part of the peri operative team enabling registered practitioners undertake direct patient care related duties.
The post holder will be responsible for ensuring medical and non-medical equipment, supplies including pharmaceutical are checked, managed, tracked, and traced and supplies are managed to ensure stock levels are maintained proactively and reactively.
They will collaborate with staff within theatres to ensure that the departmental environment is clean/organised, and that equipment and supplies are stored and maintained in a safe and accessible manner.
Main duties of the job
Responsibility for patient/client care
Undertakes key activities relating to patient equipment and clinical supplies, medicines storage and environmental management as well as Health and Safety and clerical duties.
1.Responsible for reception and onward distribution of theatre trays/instrumentation and consumables
2.Assist in preparing theatres /Interventional Radiology (IR) rooms, instrument trays consumables and equipment in a correct and timely manner.
3.Takes steps to address shortfalls and escalates concerns about stock / equipment availability.
Medicines Storage
1.Undertake designated competency-based training in medicines management provided by Trust pharmacy colleagues.
2.Work with the departmental Pharmacists to ensure stocks of pharmaceuticals are maintained to agreed levels and kept in secure and appropriate storage areas in accordance with Trust policy.
3.Ensure stocks of pharmaceuticals are used in rotation and all storage systems are maintained in a clean condition.
4.Consult with Logistics staff to co-ordinate both delivery and storage of medicines, ensuring that the process is as efficient as possible.
5.Ensure appropriate reconciliation of pharmaceutical stocks against orders and maintain storage of order and receipt paperwork in line with Trust standards.
6.Support staff with day-to-day troubleshooting and battery replacement of the Abloy Cliq key system (where in use) through consulting with the Abloy Cliq team where this mechanism is in use for securing medicines.
About us
University Hospitals Birmingham NHS Foundation Trust strives to have an inclusive culture where everyone feels like they belong, can thrive, knows that they add value and feels valued. We do this by developing compassionate and culturally competent leaders, being values driven in all that we do and by creating a welcoming and inclusive workplace that thrives on the diversity of our people. As such we want to attract and recruit talented individuals from all backgrounds, and for each of you to feel supported for the diversity you bring, to achieve your full potential. For those staff with a disability, including physical disability, long term health condition, mental health or neurodiverse condition, this also means being committed to making reasonable adjustments needed for you to carry out your role.
Job description Job responsibilities *Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Person Specification
Qualifications Essential
*Educational qualifications in Maths/English Language equivalent to Functional skills Level / GCSE Grade C or 4 and above or UK ENIC approved international qualifications in English / Maths (UK ENIC is the UK National Information Centre for Global qualification & skills) *Evidence of completion of Level 3 Qualification or above in Health / Social Care or (BTEC/ CACHE Level 3 Award / Level 3 Certificate or Diploma) or 2 A levels or equivalent experience of working in the NHS in a patient/public facing role in health / care or hospitality *Evidence of completion of training associated with employment in a role associated with health / care / i.e.: Customers service/ Care Certificate/ Health & Safety, COSHH *Evidence of completion of "in house" training associated with employment, via on-line training platforms, Moodle, in house training etc.
Experience Essential
*Considerable experience of working in a health/ care role or hospitality/ catering role which is customer facing in an NHS or health / care provider role as part of a multi-disciplinary team. *Experience of undertaking audit of stock and replenishment of supplies *Can demonstrate understanding of the roles which make up the team of health and care staff within a hospital setting. *Can demonstrate understanding of the following: i.Health & Safety ii.Infection prevention control practice iii.Moving and handling iv.Customer service /care skills *Can demonstrate awareness and understanding of how they may be exposed to distressing situations associated with hospital patient care. *Can demonstrate understanding of how this role contributes to patient health and wellbeing. *Can demonstrate understanding of Equality, diversity, and inclusion and how this relates to this role. *Can demonstrate an understanding of Safeguarding and how this relates to the role. *Can demonstrate how data protection and confidentiality relate to the role. *Understands how this role supports operating theatres service routine and structures. *Participates in training associated with the role. *Supports / trains and educates inexperienced staff on the role / duties associated with the role.
Desirable
*Previous employment experience in a theatre / peri operative practice setting *Develops knowledge and understanding of supply chain of equipment and supplies. *Understanding of the process associated with ordering and maintaining supplies of equipment and consumables. *Develop a sound knowledge of products used in theatres.
Additional Criteria Essential
*Good standard of written / verbal communication in English *Basic IT / Computer skills *Ability to work effectively as a collaborator under appropriate supervision, and as part of a multi-disciplinary team. *Evidence of time management skills and ability to prioritise workload. *Ability to work effectively as a team player under appropriate supervision, and as part of a multi-disciplinary team. *Can demonstrate experience and insight into how to evaluate own strengths & development needs, seeking advice where appropriate. *Ability to deal with non-routine and unpredictable nature of the workload. *Able to recognise and resolve routine issues referring to others for advice / support where appropriate. *Willingness to undertake training / education associated with the role and can articulate how this relates to this role i.e. Health & Safety / COSHH *Good customer service skills *Positive and flexible attitude to work, solutions focused but recognises boundaries of the role. *Patient focused and can demonstrate clear reasoning behind their application which is patient centred. *Ability to use own initiative. *Reliable, flexible, able to remain calm and clear headed when faced with a challenging or demanding situation. *Understands when there is a requirement to escalate concern to a registered health care professional. *The post holder may work a range of shift patterns across a 7-day week including public holidays; the dept/ unit will detail shift patterns.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name University Hospitals Birmingham NHS Foundation Trust
Address Queen Elizabeth Hospital
Mindelsohn Way
Birmingham
West Midlands
B15 2TH
United Kingdom
Employer's website https://www.uhb.nhs.uk/jobs.htm (Opens in a new tab)