About this role
Job SummaryAbout the Position: As principal management assistant, performs a wide variety of essential management and administrative support functions. Utilizes a practical understanding of mission requirements and priorities, policies, organization structure, functions, procedures, processes, and principles of management. Interprets these areas for applicability to the branch and furnishes guidance as necessary.
QualificationsWho May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Civilian Employees of the Command Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 This is a Limited Area of Consideration for applicants that are Current Civilian Employees of the Command, USACE and the other employment authority categories listed above. In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes: Coordinating clerical and administrative reporting requirements for the office; preparing reports utilizing a computer and various software programs to electronically retrieve, create, review, format, transmit, finalize, print and save documents; assuring outgoing material is in compliance with current directives; reading, reviewing, and/or preparing outgoing correspondence and reports, verifying the accuracy of punctuation, format, enclosures/attachments; utilizing an automated financial system to track financial obligations; procuring goods, supplies, and services for the office; making travel arrangements and providing travel services; and performing timekeeping and related duties. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).
Major DutiesCoordinates clerical and administrative reporting requirements.Prepares reports utilizing a computer terminal and various software programs to electronically retrieve, create, review, maintain database records, format, transmit, finalize, print and save documents.Establishes controls and suspense dates and follows up on suspense actions to ensure required action and responses are made within deadlines.Prepares and enters training information into financial system and notifies supervisor and employees on status of training requests.Maintains Government Training VISA Card for the branch. Assures credit card purchases are in accordance with regulatory and procedural guidelines.Assists in monitoring the operating budget. Assists in pulling reports for training, awards, and miscellaneous reports.Serves as back-up timekeeper.