About this role
We are looking to recruit a Personal Assistant to the Headteacher/Office Manager to join us at Moseley in September 2026. We are looking for a team member with the passion and enthusiasm to make a positive impact within the role. The ideal candidate will already possess the knowledge and experience to make this role successful and be able to provide the best support for the Head Teacher, Staff and students.
Successful candidates will have:
Experience of working in a School EnvironmentHave excellent interpersonal and organisational skillsExperience of a wide range of administrative functionsWorking Time:
This is a Full time role working 36.5 hours per week, term time only plus 5 days to be worked in the holidays. Given the nature of the role some flexibility may be required concerning start and end times to meet the needs of the school.
Responsibilities - PA to Headteacher:
Diary management involving liaison with different agencies, both internal and external to the schoolConfidential work for the Headteacher such as preparation of confidential reportsPreparation, maintenance and management of filed records including school policy and proceduresPreparation of returns and reports as required by Headteacher/ Governing Body to agreed/required deadlinesEffective management of all correspondence and communication, including assessment and dissemination of information as appropriateProvision of efficient and effective communication channels between the Headteacher, teaching and support staff, Governors, outside agencies etcDealing with enquiries from all stakeholdersEnsure Governors paperwork is prepared and passed to the Clerk to Governors within the statutory time limits, papers are printed for meetings, papers are stored correctly and any other administration needs of the Governing BodyCo-ordinate responses to complaints received, in all forms and ensure they are dealt with in a timely and effective manner. Ensuring accurate records are kept of all complaintsLiaising and directing members of staff with queries or questionsDeputise for the Design and Communication Officer to produce Staff Bulletin and send communications to students and parents via EduLink and the websiteMaintain up-to-date documents on the intranetEnsure the smooth and calm running of the Headteacher’s officeProvide administrative support to the Chair of Governors and the Headteacher in recruitment to Governing BodyEnsure all agreed planned absences are recorded on the school systemResponsibilities - SLT Support:
Provide assistance for the Senior Leadership Team, including arranging meetings and administration supportLiaise with Leadership Team to ensure all school policies are updated in accordance with deadlines, approved by the associated Governing committee, disseminated up to date policiesOrganising Meetings for Headteacher and Core Leadership groupsTaking minutes at meetings and ensuring actions recorded at meetings are completedAssist with CPD and appraisal administrationOrganise meetings and take minutes for the Social and Wellbeing CommitteeProvide ad hoc support to arrange cover for absent staff, which will require a 6:45 am start and an early finishResponsibilities - Line Management:
Line manage the Reception TeamProvide and organise cover for the Reception Team when requiredResponsibilities - Health & Safety:
Act a Fire MarshallAbility to be an on-call First AiderResponsibilities - General:
Update the School Staff HandbookArrange all end of term and any ad hoc staff eventsCo-ordinate student reward events as directed by the HeadteacherPrepare all celebratory certificates and Headteacher commendations for students and staffContact for Moselians and external agencies and companiesMonitoring of isolated students outside the Headteacher’s officeGeneral duties including overseeing hospitality, photocopying, word processing and laminatingOther Responsibilities:
Assist with student behaviour and welfare in public places during break, lunch, change of lesson, beginning and end of school day as directedParticipate in professional development opportunities, willingness to develop additional skills and expertiseKeep up to date with current educational developments and legislation affecting your area of responsibilityBe aware of and support difference and ensure equal opportunities for allContribute to the overall ethos/work/aims of the schoolDevelop constructive relationships and communicate with other agencies/professionalsBe aware of and follow safeguarding and promoting the welfare of children and to report any concerns in accordance with the school’s safeguarding policyTo comply with the school’s Health and Safety policy and statutory requirementsTo undertake any other duties not detailed above commensurate with the level of the post.We welcome visitors to the school. Please contact [email protected] if you have any questions about the role or school and would like to arrange a visit.
Please note this advert may close when sufficient applications are received.
Disclaimer
By submitting this application form, you declare that all information provided is accurate and truthful. You further confirm that you have not used any artificial intelligence (AI) tools or software to generate, edit, or enhance any part of this application. Any application found to have utilised AI will be subject to disqualification. / Nat updating on My New Term