About this role
Job summary Make a real difference to patient care - before it even begins. Were looking for a highly organised and personable Ward Administrator to be the welcoming first point of contact across BSW (Bath & North East Somerset, Swindon and Wiltshire) Community Hospitals. In this vital role, youll help ensure patients experience a smooth, well-coordinated journey from admission through to discharge. You will deliver a professional and efficient service to patients, members of the public, colleagues, and external professionals via telephone, email, and post. Working closely with the nursing and multidisciplinary teams, youll provide comprehensive administrative support that keeps the ward running efficiently - freeing up clinicians to focus on delivering outstanding patient care. Base The role is based on Orchard Ward at Swindon Intermediate Care Centre and is a full-time position, working 37.5 hours per week.
Main duties of the job We are seeking a diligent and personable Ward Administrator to join our team at the Swindon Intermediate Care Centre. This role requires managing administrative tasks to support efficient ward operations and ensuring a seamless patient journey. You will work collaboratively with the nursing and multidisciplinary teams, supporting patient care from admission to discharge. Key responsibilities include managing patient records, handling sensitive information, and effective communication with patients, colleagues, and external stakeholders. The role demands strong organisational skills, proficiency in IT systems, and a proactive approach in a fast-paced environment.
About us Established in 2006, the HCRG Care Group is a leading independent provider of community health and care services across the UK. Our services range from adult and children community health, primary care, and adult social care to wellbeing services. We collaborate with health commissioners and communities to enhance service experience, efficiency, and outcomes. With a focus on innovation and equal opportunities, we support diverse communities and prioritize safeguarding for the vulnerable populations we serve. Join us in transforming health and care services to better community lives.
Job description Job responsibilities Package Description:
Make a real difference to patient care - before it even begins.
Were looking for a highly organised and personable Ward Administrator to be the welcoming first point of contact across BSW (Bath & North East Somerset, Swindon and Wiltshire) Community Hospitals.In this vital role, youll help ensure patients experience a smooth, well-coordinated journey from admission through to discharge.
You will deliver a professional and efficient service to patients, members of the public, colleagues, and external professionals via telephone, email, and post.Working closely with the nursing and multidisciplinary teams, youll provide comprehensive administrative support that keeps the ward running efficiently - freeing up clinicians to focus on delivering outstanding patient care.
Base
The role is based on Orchard Ward at Swindon Intermediate Care Centreand is a full-time position, working 37.5 hours per week.
What You'll Be Doing Manage a wide range of clerical and administrative tasks to support day-to-day ward operations Support care coordination, helping to ensure a smooth patient journey from admission to discharge Maintain accurate and up-to-date patient records throughout the pathway Handle sensitive and confidential information with the highest level of professionalism at all times Deliver clear and effective communication with patients, colleagues, and external stakeholders Work proactively as part of a multidisciplinary team in a fast-paced environment Build strong working relationships through confidence, empathy, and a respectful approach Manage complex or sensitive situations with discretion and professionalismPackage DescriptionAs a Band 3 Ward Administrator, youll be part of our valued team at HCRG Care Group. You willfeelvalued within HCRG Care Group, receiving access to exclusive rewards and benefits including:
A salary of £25,500 - £27,098 FTE with access to our group pension Free tea, coffeeand milk at your base location Membership of My Reward Hub, giving you access to discounts on every day purchases like grocery shopping as well as cashback and voucher offers for treats for you and those special to you Access to your wages as you earn them to help cover lifes emergencies and avoid overdraft fees or high interest rates Online and face to face help with your mental and physical wellbeing from healthy recipes and activity challenges through to post trauma support, legal, debt and life management help, as well career coaching and counselling Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Outstanding learning and development team, The Learning Enterprise An open, just culture where youre encouraged to have and implement ideas which can help us deliver our purpose: changing lives through transforming health and care backed up by at least £100,000 of ringfenced innovation funding each yearEssential Previous administration experience, ideally within a busy or customer-facing environment Experience using IT systems with confidence and accuracy Strong computer literacy, including Microsoft Office (Outlook, Word, Excel) Excellent keyboard and data entry skills with a high level of accuracy Effective communication and interpersonal skills, with the ability to engage clearly with colleagues and service users both verbally and in writing Ability to handle information with discretion, sensitivity, and strict confidentiality Strong organisational and planning skills, with the ability to prioritise workload and meet deadlines in a fast-paced environment Proven ability to work effectively as part of a teamDesirable NVQ Level 2 in Administration and/or Customer Services Previous experience within health or social care settings Basic understanding of medical terminology Familiarity with clinical systems or healthcare databasesAbout the CompanyWe change lives by transforming health and care.
Established in 2006, we are one of the UK's leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes.We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services. Across England, we support communities of many millions and directly help more than half a million people each year - guided by our simple values: we care, we think, we do.
We're committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. Were a Disability Confident Committed company, so we work to provide facilities, work environment adjustments and technical solutions to be as inclusive of everyone.
While it doesnt happen often, sometimes a role is very popular, and well need to close it earlier than the date weve shown here. If youre keen to join our team, wed love to hear from you so please apply as soon as you can.
As youd expect, safeguarding and protecting the children, young people and vulnerable adults that we work with is of the utmost importance so we have policies and procedures in place to promote safeguarding and safer working practices and everyone who joins the team is subject to a safer recruitment process, including the disclosure of criminal records and vetting checks.
Finally, we need to let you know that the company youll work for is part of HCRG Care Group Holdings Limited and by applying for this job well need to process and hold information about you.If you would like to know a little more about how we use your information, please see our website's privacy policy.
Person Specification
Qualifications Essential
Previous administration experience, ideally within a busy or customer-facing environment. Proficiency in IT systems, including Microsoft Office. Exceptional communication and organisational skills are essential. Experience within health or social care settings and NVQ Level 2 in Administration or Customer Services is desirable.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name HCRG Care Group
Address HCRG Care Group
Swindon
SN3 6BW
United Kingdom
Employer's website https://www.hcrgcaregroup.com/ (Opens in a new tab)