About this role
Job summary
An exciting opportunity has arisen for a Procurement Assistant to join the fast-paced and dynamic Outpatient Pharmacy team at University Hospital Coventry and Warwickshire.
The Procurement Assistant plays a vital role in supporting the timely sourcing and supply of medicines, ensuring patient needs are met while optimising cost efficiency and effective supply chain management. Working as part of a patient-focused service, the post holder will contribute to maintaining continuity of supply, minimising shortages, and supporting safe and efficient pharmacy operations.
The role requires a proactive and organised individual committed to delivering a high-quality customer experience, supporting the delivery of a safe, effective, and patient-centred service for patients and service users.
Main duties of the job
Exciting opportunity for procurement assistant to join a fast paced and dynamic team at the Outpatient Pharmacy, University Coventry and Warwickshire Hospital. A procurement assistant plays a key role in their ability to be able to source and procure necessary medications to meet patient needs whilst optimising costs and supply chain management. Ensuring efficient and high-quality customer experience is maintained to strive to deliver a safe, effective and caring service for patients and other service users.
About us
SWFT Clinical Services is a wholly owned subsidiary of the South Warwickshire University NHS Foundation Trust (SWFT). The company provides a number of services such as outpatient pharmacy facilities at Warwick, Stratford upon Avon, George Eliot, University Hospital of Coventry and Warwickshire and St Cross (Rugby) hospitals; estates and facilities management at Warwick, Stratford upon Avon and Ellen Badger hospitals, Acorn House and Lillington Health Hub; private patient service and consultancy services to NHS Trusts.
Subject to the Company and individual's performance, an annual discretionary bonus will be awarded.
There is automatic enrolment to the Company pension scheme, with the Company contributing 5%.
A benefits package is available to the appointed candidate upon successful completion of the six month probationary period. This gives access to benefits such as a car lease scheme; Home & Electronics scheme; discounted leisure and travel; retail discounts and a cycle to work scheme.
There is also access to a 24/7, 365 days a year Employee Assistance Programme to support colleagues who may be facing some tough times or they need extra support with their mental well-being.
Job description Job responsibilities
Undertakes the day-to-day work of the Pharmacy, which will include releasing orders, receiving & checking off stock.
Works alongside procurement lead to chase missing orders, to-follows, owing items and monitor stock shortages.
Ensures that paperwork is completed accurately and on time, communicates issues as appropriate, and attends meetings as required
Offers suggestions to improve the way we work utilising best practices.
Being made accountable for certain aspects of the role at the request of the line Manager.
Maintains excellent working relationships and good communications with patients and Trust employees. Contributes to the teamwork ethic so enabling the best possible service and care to patients
Ensures confidentiality of commercial and clinical information, which may relate to customers, staff, Company policies, prices, business information; and takes account of requirements of the General Data Protection Regulations, and Freedom of Information legislation
Manages their own personal training and development
Any other relevant duties and training requirements at the request of the line Manager.
Adheres to Health and Safety, Equal Opportunities, and all other relevant legislation
Communications and Working Relationships:
Engender a customer first culture across the organisation ensuring high standards of professional customer service are delivered at all times within the pharmacy.
To provide a liaison service between users and suppliers to fulfil the customer need.
To effectively communicate and resolve queries, discrepancies and out of stock medicines.
To help train new members of the pharmacy team in the stock management processes and procedures.
Person Specification
Qualifications Essential
GCSE at C grade or above in Maths and English
Experience Essential
Previous outpatient pharmacy experience
Desirable
Previous procurement experience Previous hospital pharmacy experience Medical consumables product knowledge. Knowledge of Pharmacy ordering and stock Management systems incl. JAC Supply chain knowledge
Skills Essential
Proficient use of Microsoft Office packages (Outlook, Word, Excel etc.). Accurate data entry skills.
Personal Qualities Essential
Able to work well in a team Ability to work calmly and competently under pressure and achieve deadlines, escalating issues as required. Patient focused Confident and articulate Self-motivated and able to prioritise work to achieve deadlines without compromising quality. Able to communicate well with internal and external colleagues.
Other Essential
Requirement to lift and handle boxes of varying shapes, sizes and weights during the process of stock reads and put - away
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name SWFT Clinical Services Ltd
Address University Hospital Coventry and Warwickshire
College Street
Coventry
CV2 2DX
United Kingdom
Employer's website https://swftclinicalservices.co.uk/default.aspx (Opens in a new tab)