About this role
Job summary
Commercial has a crucial role within NHSBT. We deliver critical outcomes across a broad range of categories. You will have the opportunity to transform our Commercial Function for the benefit of donors, patients and hospitals. You will be able to enhance life-saving activity through close collaboration with Commercial team members, our internal stakeholders, suppliers, and across the NHS and public sector. As a member of the Team, you will have the opportunity to deliver meaningful change and contribute to saving lives.
Your previous knowledge, skills and expertise will enable you to work independently to exercise your initiative and discretion in developing the role. Youll have the opportunity to engage with a diverse range of people to drive performance and continuous improvement.
With a focus on building capability, theyll be plenty of opportunities to develop your skills and receive coaching from the Director and wider team. Using your organisational skills, youll make sure that NHSBT is an inclusive place to work for others.
Main duties of the job
In this role you will provide an Executive Assistant service to the Commercial Directorate to oversee administration of the corporate meetings that the Directorate supports. Your responsibilities will include:
Supporting activities for the chairs of the meetings relating to the Commercial directorate, contributing to the management of the meetings, collating and reviewing documents and acting on behalf of the Chairs within defined levels of delegated responsibility.Supporting the Commercial Directorate Senior Leadership team and undertaking projects to support work within the Directorate. You may also be required to liaise with external agencies (e.g. other NHS organisations and government bodies) and internally at Executive and Board level.Providing organisational support to the Directorate: arranging, planning and minuting meetings and ensuring management of related documents. A good understanding of good governance practices is required. You will be required to be competent in managing and understanding sensitive documents.Where required, providing support and cover for the Commercial Directorate, which will include diary management, drafting documents and other administrative tasks.Key working relationships will be with the Commercial Director.You will be required to travel and spend time away from base (with appropriate prior notice)
About us
It takes all types of people to deliver the kind of service that saves and improves lives. At NHS Blood and Transplant, you'll join a team of more than 6,000 people who are making a genuine difference to communities, families, friends, relatives and more across the UK. We play a unique and special role in the NHS by helping people do something extraordinary- donate blood, blood products, organs, tissues, or stem cells to save someone in need.
Our three core values are what set us apart. They guide and inspire everything we do. By being caring, expertly meeting the needs of our patients and our people, and accepting nothing less than the best quality, we can do extraordinary work and help our people to do something extraordinary in their career, too. Three small words, one big difference - Caring, Expert and Quality. Together we'll save and improve more lives than ever.
You will join us on our journey to create an inclusive workplace and aim to reflect the diverse communities we work with, and we positively encourage applications from all sectors of the community.
Job description Job responsibilities
To learn more, please see the job description and person specification. These can be accessed via the link below, or by clicking Apply if you are viewing this advert on another site.
What we offer:
Hybrid working arrangements because NHSBT works nationally, were able to offer hybrid working options that give you more flexibility to balance work with life.
Flexible working options we promote flexible working where the role allows. Were happy to discuss what flexibility might look like for you.
Generous annual leave - 27 days annual leave (pro rata for part-time) plus Bank Holidays, increasing to 29 days after 5 years service and to 33 days after 10 years.
Inclusive pension scheme - the NHS Pension Scheme is a defined benefit scheme (not dependent on investment returns). Further details and outline of benefits can be found at: http://www.nhsbsa.nhs.uk/information-about-nhs-pensions
Supportive learning culture - weve fostered a culture of continuous learning where colleagues are well-led, engaged, and encouraged to grow. We support you in reaching your full potential, both in your current role and future career. Our Thrive program embodies our commitment to learning and development, offering a wide range of activities to support your personal and professional growth. Its open to everyone at NHSBT, ensuring you have the resources to succeed and shine in your role.
Health and wellbeing support we offer confidential services including occupational health, employee assistance programme, and wellbeing resources. Our support is available to all colleagues and we endeavour to provide tailored workplace adjustments where possible.
As a Disability Confident Employer, we welcome applications from disabled candidates. We will talk with you to explore any adjustments that may help you during the recruitment process.
You can find more information about accessibility, our culture, and how we support applicants on the NHSBT Careers website:
Read about our application process
Learn more about our culture at NHSBT
Person Specification
Qualifications Essential
NVQ L4 or equivalent experience in an administration field Plus significant experience in a Personal Assistant role working for senior management/Executive teams. Educated to OCR (RSA) level II or equivalent qualification
Experience Essential
Previous experience of staff management and the ability to translate, including taking responsibility for staff induction, training, workload allocation, appraisal and development. Previous experience of working with Senior Management in an advanced secretarial or administrative post. Good basic knowledge of relevant statutory directives i.e. Data Protection Act, Freedom of Information Act, Equality and Diversity Directive. Ability to analyse and present a wide range of management information. Experience of working with Information Technology using Microsoft Office packages (Word, Excel and PowerPoint).
Employer details Employer name NHS Blood and Transplant
Address NHSBT - Filton
500 North Bristol Park
Bristol
BS34 7QH
United Kingdom
Employer's website https://www.nhsbt.nhs.uk/ (Opens in a new tab)