About this role
Job SummaryWHAT IS HEADQUARTERS? A description of the business units can be found at: https://www.jobs.irs.gov/about/who/business-divisions Position(s) are to be filled in the following area(s): HQ - Office of the Commissioner - Chief of Staff REVIEW THE ADDITIONAL INFORMATION BELOW FOR FURTHER DETAILS
QualificationsFederal experience is not required. Experience may have been gained in the public sector, private sector or through Volunteer Service. One year of experience refers to full-time work; part-timework is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week, on your resume. You must meet the following requirements by the closing date of this announcement. SPECIALIZED EXPERIENCE GS-13: To be eligible for this position at this grade level, you must have at least one (1) year of specialized experience at a level of difficulty and responsibility equivalent to the GS-12 grade level in the Federal service. Specialized experience for this position includes: Demonstrated highly proficient skills in Tableau, Excel, PowerPoint, and other automated tools, systems, and applications to create reports, implement concepts, and apply standard operating procedures in support of organizational processes and operational requirements. Performed sensitive and confidential administrative support work and independently planned, coordinated, and executed written correspondence, senior leader calendar management, travel coordination, procurement activities, and records management functions in accordance with organizational procedures and established guidelines. Researched and evaluated alternative approaches by analyzing competing priorities, available resources, and organizational constraints, and developed briefings and decision-support documents for senior leaders that synthesized complex information from multiple sources and presented clear, actionable recommendations. Applied sound judgment in professional settings to assess complex situations, support informed decision-making, and implement modifications to address operational and organizational requirements. Demonstrated highly proficient oral and written communication skills by providing authoritative guidance, coordinating comprehensive presentations, and developing and recommending administrative procedures and change-management initiatives to improve organizational performance and operational effectiveness. Coordinated initiatives across organizational and functional areas by aligning organizational objectives, implementing process improvements, and supporting operational activities that enhanced efficiency and program outcomes. MINIMUM AGE REQUIREMENT: Minimum age for federal employment is 18 years old, or at least 16 years old and have: Graduated from high school or been awarded a certificate equivalent to graduating from high school; or Completed a formal vocational training program; or Received a statement from school authorities agreeing with your preference for employment rather than continuing your education. For more information on qualifications please refer to OPM's Qualifications Standards.
Major DutiesThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position. The incumbent serves as principal staff assistant and primary point of contact for the assigned executive office, independently managing a broad range of administrative and executive support functions involving sensitive and confidential matters. The incumbent exercises delegated authority in controlling and coordinating the executive's calendar, evaluating requests for meetings and engagements, and ensuring alignment of the executive's time with organizational priorities. The incumbent researches and resolves issues not requiring direct executive action and ensures appropriate disposition of requests. The incumbent manages internal and external communications, screens calls and correspondence, and reviews incoming and outgoing materials for accuracy, clarity, and compliance with established policies and protocols. The incumbent prepares and coordinates executive briefing materials, ensures appropriate review and clearance, attends meetings as required, prepares summaries of discussions and decisions, and tracks follow-up actions to ensure completion of commitments.RequirementsProbationary Period - All newly appointed employees to the competitive (or excepted) service are subject to a probationary (or trial) period. During this time, your performance, conduct, and suitability for continued employment will be evaluated. You will not automatically convert to permanent status at the end of the probationary (or trial) period. Your supervisor must affirmatively determine that continued employment is in the best interest of the Federal service. If no certification is made before the probationary (or trial) period ends, your appointment will be terminated. You are encouraged to actively engage with your supervisor, seek feedback, and understand role expectations. Additional guidance and support will be provided during onboarding. Government Credit Card - Obtain and use a Government-issued charge card for business-related travel. Key Eligibility Requirements: U.S Citizenship - Must be a U.S. Citizen or National and provide proof of U.S. Citizenship. Selective Service Registration - Males born after December 31, 1959 are required to be registered with the Selective Service System or prove they are exempt from having to do so. Personal Identity Verification (PIV) - Must provide 2 forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. These documents must be unexpired original or certified copies. ADDITIONAL REQUIREMENTS SHOWN IN QUALIFICATIONS OR ADDTIONAL INFORMATION SECTIONS