About this role
Department or Location
Maintenance Department
Position Type
Classified / Non-Contracted
Job Title
Maintenance Bookkeeper
FLSA Status
Non-Exempt
Reports To:
Director of Maintenance
Days Worked
235 Days (12 months)
JOB QUALIFICATIONS
Education: A high school diploma or equivalent with additional business school training and/or proven experience as a secretary.
Certification or Licensure: None is required
Skills: The ability to use Microsoft Office Suite, Office 365, and Business Plus is required. Applicant must be able to utilize the Excel program as well as create charts and graphs. Prepare, complete, and monitor accurate accounting records. Establish and maintain effective and professional working relationships. Interpret rules, regulations, and policies and use mature judgment in making decisions. Principles and practices of administrative duties including writing, editing, and publishing communications.
Work Experience: At least one year of paid employment in general bookkeeping is preferred.
PRIMARY DUTY
This position is responsible for inputting, organizing, monitoring, and reconciling budgets to assist in the administration of custodial supplies and utility expenses, under the direction of the Maintenance Director and his designees.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Has a working knowledge of word processing and other software such as Microsoft Office.
- Create and approve requisitions in E-School Mall (ESM).
- Monthly monitoring of budget drawdown reports.
- Assist Director, Assistant Directors, and Supply Foreman with budgets.
- Assist with federal and state-funded local and out-of-town travel.
- Possesses knowledge of accounting software (Business Plus) and practices.
- Maintain files, materials, records, and correspondence.
- Review monthly budget reports for accuracy and process bi-annual budget amendments as needed.
- Facilitate data gathering for year-end reporting and annual audits.
- Assist Operations Clerk in providing front desk coverage and telephone support.
- The employee shall carry out such other and further duties, whether specifically listed above or not, as are assigned, or required by such employee's supervisor, other appropriate school personnel, law, board policy, administrative regulation, department handbook, as are reasonably necessary to the efficient operation of the school system and its mission.
WORK ENVIRONMENT / PHYSICAL DEMANDS
The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.
The employee must occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to walk, stand, and sit.