About this role
Department or Location
RCSS Police Department
Position Type
Classified / Non-Contracted
Job Title
Administrative Assistant
FLSA Status
NON -Exempt
Reports To:
Director of RCSS Police Dept. Director of Teaching and Learning
Days Worked
235 Days (12 months)
JOB QUALIFICATIONS
Education: A high school diploma or equivalent with additional business school training and/or proven experience as a secretary.
Certification or Licensure: None
Skills: Computer skills required. Ability to maintain records, enter data with accuracy, and create reports. Proficient in word processing, spreadsheets, and database applications. Strong attention to detail and ability to multitask. Ability to work independently. The ability to make important decisions is essential.
Work Experience: a high school diploma or equivalent with additional business school training and/or proven experience as a administrative secretary.
PRIMARY DUTY
This position is responsible for the onboarding of new employees by scheduling the polygraph test, facilitates the psych evaluation, and collaborates with the Human Resources Department to organize and finalize new hire orientation.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Performs all secretarial duties for the Public Safety Department.
- Creates personnel files for all new hires.
- Initiates GCIC and fingerprinting requests to the designated employee as part of the new hire approval process.
- Prepares and distributes necessary documents to departments.
- Assists with recruitment when possible.
- Fingerprint New Hires.
- Arrange travel schedules and reservations.
- Performs bookkeeping duties, including purchasing (requisitions), payroll, and budget.
- Order uniforms, equipment and supplies to outfit officers upon hiring and as needed.
- Secure GACP State Certification and Manager Certification within 1 year of employment.
- The employee shall carry out such other and further duties, whether specifically listed above or not, as are assigned or required by such employee's supervisor, other appropriate school personnel, law board policy administrative regulation, department handbook, as are reasonably necessary to the efficient operation of the school system and its mission.
WORK ENVIRONMENT / PHYSICAL DEMANDS
The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.
The employee must occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to walk, stand, and sit.