About this role
Bell Flavors & Fragrances is looking for a professional, positive, and detail-oriented Office Administrator Assistant to manage our front-desk operations and provide comprehensive administrative support. You will be the welcoming first point of contact for visitors, clients, and employees, and will help keep our office running smoothly in a fast-paced environment. This role reports to the Executive Assistant.
What You'll Do
- Greet and welcome visitors, clients, and employees in a friendly, professional manner, following Visitors Policy protocols (sign-in, photo ID verification, and visitor badges)
- Maintain a clean and organized reception and office area
- Provide administrative support, including data entry, filing, document preparation, and correspondence
- Manage inter-office mail and USPS, FedEx, UPS, and Amazon packages, and notify recipients
- Maintain office supply inventory and order supplies, business cards, envelopes, letterhead, and labels
- Prepare weekly mailings for remote employees and other locations
- Maintain the phone extension master list
- Assist the Customer Service and Executive Assistant teams with special projects
- Support compliance with company safety policies, Good Manufacturing Practices, and applicable food safety and quality requirements
What You'll Bring
- Associate degree required; bachelor's degree preferred
- Minimum of 2 years of experience in an administrative support or office assistant role, preferably in a manufacturing or corporate setting
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent verbal and written communication skills
- Strong organizational skills and attention to detail
- Ability to handle multiple tasks efficiently in a fast-paced environment
- Professional demeanor and strong customer service orientation
Why Join Bell?
- Be the welcoming first impression of Bell for visitors, clients, and employees
- Collaborate with the Executive Assistant, Customer Service, and teams across the business
- Gain valuable experience in a manufacturing environment within the flavors and fragrances industry
- Grow your administrative and organizational skills through varied, hands-on responsibilities and special projects
- Join a supportive, collaborative, and professional work environment
- Competitive hourly rate of $24 –$28 per hour, based on qualifications and experience
- Competitive benefits available to eligible regular full-time employees