About this role
Job summary
We are seeking a highly organised, proactive individual to join the Office of the Chief Executive, providing professional administrative and business support at executive level.
You will support the Chief Executive, working closely with the Senior Business Manager and Executive Support Team. Using your initiative and judgement, you will manage competing priorities, coordinate executive business and build relationships across the Trust, maintaining accuracy, confidentiality and high customer service standards.
We are looking for an experienced Business Administrator with strong organisational, analytical and communication skills, able to work independently, exercise discretion and make decisions within delegated authority. Duties include complex diary management; coordinating meetings, agendas and papers; minute taking and action tracking; managing the shared mailbox; and ensuring correspondence and complaints are handled appropriately and on time. You will coordinate information, identify priorities and risks, and follow up commitments to support executive decision-making.
If you are adaptable, confident under pressure and committed to high-quality service, we would like to hear from you.
The role requires office attendance four days out of five, Monday to Friday, 09:00-17:00.
Please email one document containing your CV and supporting statement to [email protected]. Only applicants submitting both in one document will be considered for shortlisting.
Main duties of the job
You will provide comprehensive administrative support to the Chief Executive Officer and Senior Business Manager, ensuring the effective coordination of executive business.
The main duties will be
- Acting as a central point of contact using the shared mailbox for correspondence and complaints, acknowledging and escalating urgent matters appropriately
- Complex diary management, prioritising commitments and facilitating delivery
- Meeting administration, including agendas, paper distribution, minute taking and action tracking
- Supporting Committees and deputising for the Senior Business Manager to the Chief Executive Officer when required
- Producing accurate documents and performance information to Trust standards and required deadlines
- Building effective relationships across the Trust to support executive priorities and performance management
- Financial administration, including raising requisitions using the Trust purchasing system
- Meeting and greeting visitors, providing a professional and welcoming environment
About us
Sussex Partnership NHS Foundation Trust (SPFT) provides mental health, learning disabilities and neurodevelopmental services to people living in the South East of England. We are proud to provide care and services for children, young people, adults of working age and older at our Trust.
Thank you for showing an interest in joining us at SPFT. The role will offer you the opportunity to develop new skills, experience and understanding of the corporate services we deliver to drive innovation, improve patient outcomes and support the people we serve in our communities. Our Trust Values are integral in driving quality improvement for our patients.
We foster a supportive, warm and friendly atmosphere where staff welling is paramount. We support staff development and offer opportunities to work flexibly, with four on-site days per week being mandatory.
Job description
Job responsibilities
The Business Administrator will be responsible for the provision of an efficient, effective and professional administrative service to support the Office of the Chief Executive and Chief Executive Officer.
Please refer to the attached Job Description and Person Specification for further details of the role.
Person Specification
Qualifications
Essential
- Relevant degree level qualification or equivalent management/senior administration experience or diploma level plus equivalent experience
- Evidence of continuous personal and professional development
Knowledge/Experience
Essential
- Knowledge of current NHS performance agenda
- Knowledge of business case procedures
- Experience and evidence of analysing, interpreting and presenting information
- Experience of managing or maintaining data management systems
Skills
Essential
- Advanced skills in MS Microsoft; Excel, Word and PowerPoint
- Evidence of skills and knowledge in performance information processes and quantitative and qualitative analysis
- Numerate and good analytical skills requiring a high degree of concentration
- Excellent range of communication skills and good interpersonal skills
- Able to engage with people at all levels
- Excellent organisational and planning skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Sussex Partnership NHS Foundation Trust
Address
Trust HQ Portland House
Richmond Road
Worthing
BN11 1HS
United Kingdom
Employer's website
https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)