About this role
Job summary
We are excited to announce a rewarding opportunity to join the Logistics and Supply Chain team as a Materials Management Assistant at North Cumbria Integrated Care NHS Foundation Trust, based at Cumberland infirmary, Carlisle.
Responsibilities for this role will encompass the precise and punctual ordering of both medical and non-medical supplies for the wards, departments, and theatres at Cumberland Infirmary.
The ideal candidate will possess a strong command of the English language, proficiency in Microsoft Office, and familiarity with computerised stock ordering systems such as Oracle, NHS Supply Chain (LOL/EDC), Ingenica or equivalent platforms. The ability to work efficiently under tight deadlines is essential.
The successful candidate should also exhibit excellent interpersonal skills and demonstrate the capability to work both independently and collaboratively within a team environment. Effective communication with colleagues at various organisational levels is a key component of this role. On-the-job training will be provided to support your success in this position.
Main duties of the job
To support the delivery of an efficient materials management service, undertaking day-to-day ordering, stock replenishment and supplier liaison on behalf of wards, theatres and departments, using barcode systems as appropriate.
Liaise with suppliers and customers to resolve queries relating to orders, deliveries, returns, credits, shortages and unavailable products, escalating issues where necessary.
Assist with stock counts, audits and departmental reviews, using system information to identify spending patterns, review stock levels and recommend opportunities for improved efficiency and value for money.
Undertake administrative duties, including responding to enquiries, resolving routine ordering issues and working with Finance to address invoice discrepancies.
Work collaboratively with Materials Management, Procurement, Finance, theatre staff and other departments to maintain continuity of service across Carlisle and Whitehaven.
Manage and prioritise workload effectively, working to deadlines with minimal supervision, maintaining a flexible approach to operational requirements and providing cross-cover for colleagues as required.
The position requires regular physical effort, including manual handling, moving stock and equipment, unpacking deliveries and replenishing shelves, sometimes in confined spaces.
Participate in training, audits and service improvement initiatives, supporting the development of an effective and reliable supply chain service.
About us
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':
Being a clinically led organisation Quality and safety at the heart of our Trust A positive patient experience every time A great place to work Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Job description Job responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £20.00 + Administration cost of £6.50 = £26.50. Deducted from salary over a 4 month period or a one-off payment.
Enhanced Check: £41.00 + administration cost of £6.50 = £47.50. Deducted from salary over a 4 month period or a one-off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
Person Specification
Qualifications Essential
Educated to GCSE English/Maths or equivalent level/or relevant experience
Desirable
ECDL or relevant experience CIPS level 2
Knowledge & Experience Essential
Manual handling / warehouse experience Office administration customer service skills / experience of dealing with customers, public and suppliers
Desirable
Experience of working within a Stock Control, Purchase, supply/logistics environment Experience of Purchase Order/stock control systems Knowledge of NCIC departments and experience of working in a multidisciplinary team.
Skills & Aptitudes Essential
Excellent customer care skills. Clear and accurate written and verbal communication at all levels of the organisation. Effective listening skills. Willingness to adapt to the changing needs of the service. Moving and handling skills. Ability to use initiative and escalate any issues for advice where necessary. Knowledge of stock control and stock management systems and procedures.
Desirable
Experience of working in NHS / other public sector Ability to deal with conflict and awkward customers
Other requirements Essential
Equality and Diversity - Act in ways that support equality and value diversity (Level 1) Ability to work between sites and beyond. Ability to travel independently. Ability to work flexibly. The post holder should be adaptable, conscientious and have a professional but amiable and tactful disposition. Friendly / Positive / Confident attitude
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name North Cumbria Integrated Care NHS Foundation Trust
Address Cumberland Infirmary
Newtown Road
Carlisle
CA2 7HY
United Kingdom
Employer's website https://www.ncic.nhs.uk/ (Opens in a new tab)