About this role
Job summary
An exciting opportunity has arisen for a Personal Assistant to support the Ward Managers on The Acute Respiratory Unit at Fairfield General Hospital, providing administrative support and office management.
ARCU is a fast paced respiratory and general medical ward also caring for patients under ENT.
Working in an NHS ward environment requires resilience and emotional intelligence, as you will support staff working in a high-pressure clinical setting. We are looking for a candidate who is organised, professional and discreet, calm under pressure, is flexible and adaptable, proactive and solution focused, and team orientated. A candidate with excellent time management, is highly motivated, caring and able to always maintain confidentiality.
Main duties of the job
- Act as first point of contact for all communication for the Ward Manager.
- Communicate professionally and effectively with Senior Management, clinicians, and colleagues internally and externally.
- Provide a confidential secretarial service, maintaining confidentiality at all times.
- Assist the Ward Manager in roster management. Maintaining an accurate reflection of sickness and absence and annual leave key performance indicators.
- Provide, receive, and manage information electronically, verbally or in writing which may be of a confidential or sensitive nature, which may involve individual staff or patient matters or matters of commercial confidence.
- Provide diary management, arranging of meetings, appointments and interviews as required.
- To prepare and type meeting agendas and take, type, and distribute minutes of meetings/personnel records.
- To maintain internal filing systems aligned in accordance with the non-clinical records management strategy.
- Work in a self- directed manner to progress aspects of the Ward Managers actions that do not require their direct involvement.
- Take responsibility for planning and prioritising own workload, ensuring that requirements are met.
About us
The Northern Care Alliance NHS Foundation Trust (NCA) provides hospital and integrated health and social care services to over one million people living across Greater Manchester. Our 20,000 colleagues care for people in hospital and in the community, working across Bury, Rochdale, Oldham, and Salford, to save and improve lives.As a large NHS trust we are committed to enhancing the health of our local population by delivering consistently high standards of care and collaborating closely with local authorities and key partners. We believe in our power and potential to make a difference and we are always looking for people who demonstrate our three core values - care, appreciate and inspire - to join our team.In return, we can offer you a job role with purpose and flexibility.
The size and scale of the NCA means we can provide more challenge and opportunities so your career can always be moving in the right direction. By joining us you can also access a competitive benefits package, including, a fantastic annual leave allowance, flexible working opportunities and protected hours for health and wellbeing activities, helping you to achieve more personal downtime and a better work-life balance.
Job description
Job responsibilities
To read more information about the advertised role, and the main job duties/responsibilities please open the Job Description and Person Specification located under the supporting documents heading. You can also read more information about working at the Northern Care Alliance within the attached Candidate Information Pack or by visiting our careers website: www.careers.northerncarealliance.nhs.uk
We reserve the right to close the online vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to complete and return your application form as soon as possible.
Person Specification
Qualifications & Training
Essential
- GCSE English and Mathematics Grade 4/C or above
Desirable
- NVQ level 3 in Business Administration
- ECDL
Knowledge, Skills & Experience
Essential
- Proficient IT Skills
- Willingness to undertake all Mandatory Training
- Ability to work quickly, accurately, whilst using own initiative
- Professional Communication Skills
- Excellent written skills (reports/minutes/correspondence)
- Previous experience working as a P.A or Administrative role.
Desirable
- Experience in Managing Diaries, meetings and data entry
- Previous Healthcare setting/experience
- Experience supporting senior manager/s
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Northern Care Alliance NHS Foundation Trust
Address
Fairfield General Hospital
Rochdale Old Road
Bury
Greater Manchester
BL9 7TD
United Kingdom
Employer's website
https://www.northerncarealliance.nhs.uk/ (Opens in a new tab)