About this role
Job Title: Accounts Payable SpecialistJob DescriptionThe Accounts Payable Specialist plays a key role in ensuring accurate and timely processing of business expenses and inventory-related invoices. This position focuses heavily on business expense (BEX) activities while also handling inventory payables, supporting the integrity of financial records and vendor relationships through precise invoice processing, coding, and payment execution.
Responsibilities
- Ensure all invoices are accurately entered into the system, properly coded, and processed in accordance with established procedures and payment terms.
- Review invoices to verify appropriate supporting documentation and approvals before releasing payments.
- Assist with and oversee scheduled payment runs to ensure payments are executed accurately and on time.
- Monitor invoice exceptions and discrepancies, and collaborate with vendors and internal departments to resolve issues promptly.
- Process credit and debit adjustments, refunds, and other accounts payable-related transactions.
- Support both business expense (BEX) and inventory-related accounts payable activities to maintain accurate financial records.
- Perform reconciliations of vendor accounts and resolve outstanding balances or mismatches.
- Apply three-way matching principles to ensure alignment between purchase orders, receipts, and invoices.
- Contribute to continuous improvement of accounts payable processes by identifying and communicating opportunities for efficiency and accuracy.
- Provide guidance, training, or informal leadership support to team members as needed, leveraging prior supervisory or team lead experience where applicable.
Essential Skills
- 3+ years of accounts payable experience preferred, including hands-on invoice and payment processing.
- Strong understanding of accounts payable, bookkeeping, and general accounting principles.
- Background in business expense (BEX) processing and inventory-related accounts payable activities.
- Experience with invoice processing, payment processing, reconciliations, and vendor account management.
- Proficiency with three-way matching for purchase orders, receipts, and invoices.
- Accurate data entry skills with strong 10-key proficiency.
- Strong general math skills for calculating, validating, and reconciling financial data.
- Intermediate Microsoft Excel skills, including working with spreadsheets for tracking and reconciling payables.
- Ability to review financial documentation for completeness, accuracy, and proper authorization.
- Capability to work with vendors and internal stakeholders to resolve invoice and payment issues.
Job Type & LocationThis is a Contract to Hire position based out of Irving, TX.
Pay and BenefitsThe pay range for this position is $27.00 - $28.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application DeadlineThis position is anticipated to close on Nov 20, 2026.
Workplace TypeThis is a fully onsite position in Irving,TX.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.