Accounts Payable Specialist @ Aston Carter

Job Title: Accounts Payable SpecialistJob DescriptionThe Accounts Payable Specialist accurately and efficiently processes a high volume of invoices each day, ensuring timely payments and compliance with established accounting policies and procedures. This role focuses on full-cycle accounts payable activities, including invoice verification, purchase order matching, vendor reconciliation, and support for month-end close and audits, while contributing to a collaborative and fast-paced team environment.

Responsibilities

• Process approximately 180 invoices per day with a high level of accuracy and attention to detail.
• Verify invoices for accuracy and completeness, and route them for proper coding and approval in accordance with company policy.
• Process check requests and ensure all payment documentation meets required standards.
• Perform matching, batching, and coding of invoices, including three-way matching with purchase orders and receipts.
• Handle both purchase order (PO) and non-PO invoicing in a high-volume environment.
• Review all invoices to confirm appropriate documentation and approval prior to releasing payments.
• Reconcile vendor statements, research discrepancies, and resolve issues in a timely manner.
• Monitor accounts payable balances to ensure payments are current and vendors are paid on time.
• Maintain files and documentation thoroughly and accurately in line with accepted accounting practices.
• Assist with month-end closing activities related to accounts payable.
• Support audit inquiries by gathering documentation and responding to requests as appropriate.
• Handle phone calls and written correspondence related to accounts payable, providing professional and timely responses.
• Maintain and update 1099 records to ensure accurate reporting.
• Utilize productivity reports to help manage workload and maintain performance standards.
• Perform other accounts payable duties as assigned to support the broader finance team.

Essential Skills

• Minimum 2 years of full-cycle Accounts Payable experience in a high-volume environment.
• Proficiency in invoice processing, including PO and non-PO invoices and three-way matching with purchase orders.
• Hands-on experience with SAP for accounts payable and invoice processing.
• Basic to intermediate Microsoft Excel skills, including familiarity with functions such as VLOOKUP.
• Strong general MS Office skills and comfort working with computers and digital systems.
• Ability to process a large number of invoices daily while maintaining accuracy and meeting deadlines.
• Strong organizational skills with the ability to prioritize multiple tasks and projects.
• High attention to detail and a strong sense of urgency in completing work.
• Ability to exercise good judgment and work independently when needed.
• Effective communication skills for handling vendor and internal inquiries by phone and email.
• Demonstrated reliability, dependability, and commitment to being a team player.

Job Type & LocationThis is a Contract to Hire position based out of Dallas, TX.

Pay and BenefitsThe pay range for this position is $23.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Application DeadlineThis position is anticipated to close on Nov 20, 2026.

Workplace TypeThis is a fully onsite position in Dallas,TX.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.