Accounts Payable Clerk - Entry Level @ Aston Carter

Job Title: Accounts Payable ClerkJob DescriptionThe Accounts Payable Clerk supports the day-to-day accounts payable function by accurately receiving, reviewing, posting, and processing vendor invoices. This role ensures that invoices are properly matched to purchase orders and supporting documentation, verifies invoice accuracy, and maintains precise records in a large-scale ERP system. The Accounts Payable Clerk also reviews vendor statements, researches and resolves discrepancies, follows up on missing invoices or approvals, and helps maintain organized and up-to-date vendor records, contributing to a smooth and reliable financial operation.

Responsibilities

• Receive, sort, and scan incoming vendor invoices and related documentation.
• Review invoices for accuracy, completeness, and proper authorization before processing.
• Perform 3-way match of invoices to purchase orders and receiving documents to ensure correct quantities, pricing, and terms.
• Post and process invoices in the accounting system and large-scale ERP platform in a timely and accurate manner.
• Review vendor statements regularly to identify missing or outstanding invoices and reconcile accounts.
• Research and resolve discrepancies between invoices, purchase orders, receipts, and vendor statements.
• Follow up on missing invoices, approvals, or supporting documentation to ensure prompt payment and accurate records.
• Maintain accurate and up-to-date vendor records, including contact information and account details.
• Work within Excel spreadsheets to track, analyze, and reconcile accounts payable data as needed.
• Handle general administrative and clerical tasks related to accounts payable, including mail service, scanning, and document organization.
• Support the broader accounts payable and accounting team with invoice processing, data entry, and administrative support.
• Contribute to efficient mailroom and document flow processes to support timely invoice handling and posting.

Essential Skills

• Minimum of 2+ years of invoicing experience in an accounts payable environment.
• Minimum of 2+ years of experience reviewing vendor statements and reconciling accounts.
• Minimum of 2+ years of experience matching invoices to purchase orders using a 3-way match process.
• Hands-on experience in accounts payable operations, including invoice processing and payment preparation.
• Ability to work confidently within spreadsheets in Microsoft Excel for tracking and reconciling data.
• Proficiency using a large-scale ERP system such as SAP, Oracle, Workday, NetSuite, Infor, M365, or SAGE.
• Strong attention to detail and accuracy when reviewing and entering financial data.
• Solid organizational skills with the ability to handle sorting, scanning, mail service, and document management.
• Competence with Microsoft Office tools for daily administrative and clerical tasks.
• Ability to manage multiple invoices and vendor accounts while meeting deadlines.

Additional Skills & Qualifications

• Experience with specific ERP platforms such as SAP, Oracle, Workday, NetSuite, Infor, M365, or SAGE is highly valued.
• Background in scanning and posting invoices within an electronic document management or ERP environment.
• Experience in mailroom or administrative clerical support related to financial operations.
• Strong communication skills for interacting with internal stakeholders and vendors to resolve issues.
• Interest in contributing to an organization that values innovation, sustainability, and employee development.
• Ability to adapt to established processes while seeking ways to improve efficiency and accuracy.

Work EnvironmentThis position is fully on-site, providing a structured office environment with regular interaction with the accounting and administrative teams. Typical work hours are 8:00 a.m. to 5:00 p.m., with some flexibility for an earlier start time if needed. The role involves frequent use of large-scale ERP systems and Microsoft Office, particularly Excel, as well as scanning equipment and mailroom services to handle invoices and documentation. The work setting supports professional growth, emphasizes accuracy and reliability in financial processes, and is part of a culture that values innovation, sustainability, employee development, competitive benefits, and a strong commitment to excellence and community impact.

Job Type & LocationThis is a Contract position based out of Carlisle, PA.

Pay and BenefitsThe pay range for this position is $20.00 - $23.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Application DeadlineThis position is anticipated to close on Nov 26, 2026.

Workplace TypeThis is a fully onsite position in Carlisle,PA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.